Detailed Job Description And Main Responsibilities

1. Project Management

• Coordinate and deliver a number of related project activities within the Division to achieve beneficial change in line with the strategic objectives of the Trust clinically, operationally and financially.
• Plan, track and support the implementation of project activities working with senior leads and senior clinicians, with agreed project management processes within the defined quality, time and cost constraints across clinical and non-clinical services
• Develop and maintain clear project documentation covering the fundamental components of projects (scope, budgets, risks, opportunities and issues and quality requirements)
• Monitor and report all aspects of project risk and issue management relating to projects you are supporting. This includes developing action plans to mitigate project risk factors where required
• Deliver timely, accurate, and comprehensive progress reports to ensure full project visibility and help facilitate change management and issue resolution
• Support each identified project stage ensuring all relevant milestones are attained and where necessary escalating deviations through project governance to ensure projects remain on schedule, in budget or to quality specification
• Administration of project/programme meetings (e.g. preparation of agendas, circulation of papers, capture of minutes and other outputs such as process maps)
• Participate in and organise project reviews to support with project evaluation including identifying and implementing lessons learned (methodology, deliverables, process).

2. Governance & Reporting

• Coordinate work with clinicians, managers and other staff across the Division to enable comprehensive and effective reporting to senior internal and external stakeholders
• Ensure the quality and accuracy of non-performance reports provided to commissioners. Ensure that reports are appropriately reviewed and validated before they are issued and provide high-quality analysis of the information presented so that commissioners are given a comprehensive and considered picture of activity, service levels and any service issues.

Financial Planning and Management

• Support as required on project to enable best value, ensuring that robust and detailed plans are in place to deliver the required level of efficiency savings
• Act as team lead for procurement processes for transformational projects, including working with senior managers on specification development, liaising closely with procurement, contracting and finance teams, monitoring progress, raising POs and tracking invoice – providing an end to end service support to transformational partnerships and contracts
• Advise on processes and systems to identify, manage and deliver efficiency projects

Service Improvement, Redesign and Transformation

• Coordinate work with clinicians, managers and other staff across the Division to develop and test new ideas and approaches that could bring about increased quality and efficiency, working closely with Divisional colleagues
• Deliver change management programmes within the Division, working across service areas with clinical teams and managers to improve delivery of services and outcomes for service users
• Coordinate stakeholders, taking account of their levels of influence and particular interests, in a range of situations working autonomously and as part of a team

Personal Development

• Proactively participate in management supervision, annual objective setting and PDP/appraisal processes.
• Proactively identify continued professional development opportunities
• Attend and play an active part in the monthly Division-wide Business & Transformation Managers meetings

Freedom to Act

• The post holder will be expected to work independently and without supervision.
• The post holder will be expected to interpret national and Trust policies and guidance and advise the Divisional Team of appropriate action.

Person specification

Qualifications

Essential criteria

• Degree or equivalent experience
• Evidence of ongoing continuous professional development

Desirable criteria

• Specialist Qualification in Project Management

Knowledge & Experience

Essential criteria

• Project delivery experience within a healthcare setting, preferably in mental health
• Experience of change management processes and methods acquired through training or experience
• Experience of working with groups of staff and patients across health communities, including working with senior clinicians and healthcare leaders
• Competent with software packages (e.g. MS Excel, Project, Visio etc.)
• Able to use collaboration software (e.g. MS Teams, Zoom etc.)

Desirable criteria

• Knowledge and understanding of mental health and learning disabilities transformational priorities set out in the NHS 10 Year Plan
• Knowledge and understanding of national, regional and local requirements to continuously improve quality and safety within mental health and learning disabilities services
• Experience of project management from initial design to completion
• Experience working within the NHS

Skills & Abilities

Essential criteria

• Strong organisational and planning skills. Able to deliver agreed objective within an agreed timeframe
• Team working skills – able to work as a key member of small teams to achieve results, including able to encourage collaborative working to improve services and performance particularly where there is resistance to change
• Excellent presentation and communication skills and ability to present complex project plans at an appropriate level for the audience concerned
• Highly self-motivated. Sets themselves and helps others to set ambitious goals.
• Able to manage and relate complex and highly sensitive information to all levels of staff within the organisation
• Good communicator, able to influence and resolve issues with key stakeholders
• Flexible with ability to adapt and implement ideas in diverse situations
• Ability to write clear and concise documents.
• Evidence of financial/budgetary management and monitoring skills