Education Authority Northern Ireland
Project Manager - 4 Posts
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JOB DESCRIPTION
RESPONSIBLE TO: Head of Service, Minor Capital Delivery, Operations and Estates
REPORTING TO: Head of Service or nominated personnel – Minor Capital Delivery, O&E
JOB PURPOSE:
Providing leadership responsibility for a diverse and geographically dispersed team of professional, technical and administrative staff carrying out work across a range of Minor functions within the Infrastructure and Capital Development Division. Responsibility for the management and delivery of Minor Works Capital Projects and all other capital and recurrent budget lines associated with this Service.
The overall purpose of the role is to manage and develop projects as part of the portfolio of services outlined below. As a member of the Minor Capital Programme Delivery Service, the Project Manager is accountable for ensuring that service delivery is focused on meeting the needs of children and young people through provision of equal access to excellent services. The Project Manager will be part of transformational change and will implement developing structures, strategy, policy, procedures and processes for these services. The Project Manager will take part in the significant ongoing change and harmonisation process across Infrastructure Capital Development Division and the Minor Capital Programme Delivery.
The Project Manager will be responsible for assisting with developing all aspects of Minor capital delivery across the EA, including Minor works in schools’ settings in both the controlled and non-controlled sectors as well as other earmarked and special initiatives. They will be accountable to the Minor Capital Programme Locality Manager for the effective management and delivery of all Minor capital works, with significant input across all education sectors. This will require on-going liaison with the Department of Education (DE) to ensure planning and delivery of Minor capital projects is in line with policy and complies with DE capital standards. It also requires close liaison and negotiation with other sectorial bodies when delivering Minor capital works in non-controlled settings.
The Project Manager will advise and support the Locality and Minor Capital Programme Manager and Youth / Other Initiatives Manager in the development of the strategic direction for these services and will work closely with other Managers, Heads of Service, Assistant Directors and the SMT within the EA to ensure that Minor capital development supports the area planning process and is in line with service requirements.
The Project Manager will be expected to provide strong leadership and direction to ensure the significant ongoing change and harmonisation process across the Minor capital delivery programme is successfully implemented. In acting as an integral member of the Infrastructure and Capital Development Division, the Project Manager is required to fully contribute to all Minor capital programme issues related to the corporate plan, operational business plan, Service development proposals, savings proposals and risk register to ensure that the Directorate operational plans support the overall strategic direction of the Authority and the achievement of its objectives in line with its vision, mission and values.
As part of DE’s Transformation of Education and the EA’s Transformation Programme, it is recognised that the Infrastructure and Capital Development Division and the services which it provides will play a key role both within both the Operations and Estates Directorate and the EA. Service reviews are required in specific areas and this work will be required to develop as part of the transformational change programme in future years. Future development of services will also be an important aspect of this work.
The Project Manager will assist and support as required the annual business planning process within the Infrastructure and Capital Development Division and thereby contribute to the achievement of the EA’s overall corporate objectives. The post-holder will be responsible for providing advice, support and guidance to the EA Board, its committees and other relevant organisations as appropriate.
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The Project Manager will work with the EA’s Performance and Planning Service in devising, developing and overseeing the implementation of a performance management culture within the Infrastructure and Capital Development Division. The Project Manager will also support the development and implementation of an Outcomes Based Accountability Framework within the Operations and Estates Directorate.
MAIN DUTIES AND RESPONSIBILITIES:
Financial Management
- Assisting with the provision of cost control in connection with the Education Authority’s capital and revenue projects;
- Providing estimates and monitoring expenditure on the Education Authority’s programmes of work;
- Assisting with progressing contract and fee payments on a wide variety of projects.
Implementation of Projects
- Advising other units on contractual procedures to be followed and producing contract preliminaries for tender documents;
- Assisting with selecting contractors, scrutinising submitted tenders, assessing claims for payment and settling final accounts and claims;
- Assessing fee claims received from external consultants.
Negotiations with DE
- Assisting with progressing capital projects through the Department of Education financial approvals system and negotiating with the Department of Education on cost allowances for each project.
Development Works
- Assisting with identifying options to be included in economic appraisals and forecasting revenue and life cycle costs for all options; preparing and completing economic appraisals;
- Assisting with preparing post project evaluation reports on completed major contracts;
- Assist with the Education Authority’s five year property strategy.
Procurement of External Consulting Services
- Assisting with directing external professional consultants to ensure that the Board’s standards are met on a wide range of capital and revenue projects;
- Assisting with the payment of external consultants in accordance with agreed terms.
Asset Management
- Assisting with the Education Authority’s property condition surveys and updating information as required.
Other Responsibilities
- To carry out the full range of professional services as a Project Manager on any projects as directed by the Head of Service and Locality Manager.
- To act as Project Manager/ Project Sponsor/ Senior Responsible Owner on any projects as directed by the Head of Service and Locality Manager. To co-ordinate and manage in-house technical teams and Clerk of Works and external managed services teams and contractors to ensure projects are completed to the required standard, on time and within the allocated budget.
- To carry out the full range of professional duties of a Principal Designer under the Construction Design and Management Regulations (CDM) and advise and monitor the Locality staff on issues relating to the CDM Regulations.
- Manage delivery of the Education Authority’s annual minor works programme, from RIBA Stage 0 (Strategic Definition) to Stage 7 (In Use), ensuring projects are delivered within the agreed cost and time parameters and in compliance with specification and statutory requirements.
Supervisory Responsibility
- The post holder will be responsible for supervising a large number of highly qualified external consultants from within the construction industry i.e. Architects, Mechanical, Electrical and Structural Engineers, Quantity Surveyors, Clerk of Works and Principal Designers. This supervision will not be shared but the post holder will report to his/her Line Manager, he/she will also be expected to deputise for his/her Line Manager as and when required. The post holder may supervise Architectural Technicians, Students and Administrative Staff.
This job description is intended to provide a broad outline of responsibilities, and reflects an initial assessment of the needs of the Infrastructure and Capital Development Division. As such, it is not intended to be exhaustive, and may be subject to on-going review and refinement to ensure the Division’s ability to meet the evolving needs of the business. Other reasonable duties may be assigned by the Head of Minor Capital Delivery Programme and/or Minor Capital Programme Locality Manager and/ or Youth / Other Initiatives Manager in consultation with the Project Manager.
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In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
To view the summary of terms and conditions for this post, click here.
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS
- You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
- You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
- The stage in the process when the criteria will be measured is outlined in the table below.
- Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
- Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
- In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
| Factor | Essential Criteria | Method of Assessment | |:----------------------|:------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------| | Qualifications/Experience | Have 1a) 1a) A Bachelor’s Degree (UK Qualification and Credit Framework Level 6) or an equivalent or higher in Project Management or a Construction-related discipline AND either 1b) OR 1c) 1b) Hold Chartered membership of a relevant Professional Institute, ie Royal Institute of Chartered Surveyors (RICS), the Royal Institute of British Architects (RIBA) ; the Royal Institute of Architect of Ireland (RIAI);Chartered Institute of Building (CIOB), Association of Building Engineers (ABE), Association for Project Management (APM), Project Management Institute (PMI); Chartered Institute of Architectural Technician (CIA
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