Stakeholder Engagement

• Build constructive relationships with levy payers, prospective levy payers, property owners, local authorities, community partners and other stakeholders.
• Act as a clear and reliable point of contact, responding to questions and recording issues that may affect project delivery or stakeholder support.
• Plan and lead meetings, workshops, consultations and presentations for audiences with different levels of knowledge and interest.
• Maintain accurate stakeholder records and use feedback to improve proposals, communications and delivery plans.

Project Delivery and Reporting

• Maintain an agreed project plan covering milestones, dependencies, responsibilities, risks and deadlines.
• Coordinate contributions from colleagues, suppliers, advisers and partner organisations, escalating decisions or risks when required.
• Provide concise progress reports to the BID Manager and Board, including delivery status, budget position, stakeholder feedback and required decisions.
• Keep complete and accessible project records to support governance, audit, handover and future BID activity.

Budget and Governance

• Prepare and manage project budgets, monitor commitments and expenditure, and report variances promptly.
• Follow the BID's governance, procurement, data protection and financial procedures.
• Support Board and committee activity by preparing papers, recommendations, action logs and decision records where required.

Ballot and Communications

• Where a BID ballot is required, develop and manage a compliant timetable in coordination with the local authority and appointed advisers.
• Support the preparation and checking of the BID proposal, business plan, voter information, database and other ballot documentation.
• Work with communications colleagues or suppliers to produce accurate, accessible materials that explain the BID proposal and encourage informed participation.
• Monitor engagement and campaign activity, identifying gaps and adjusting plans within agreed governance arrangements.

Person Specification

Essential Experience and Skills

• Experience of managing projects with multiple stakeholders, deadlines and interdependent workstreams.
• A practical understanding of Business Improvement Districts, place management, economic development or a closely related field.
• Strong written and verbal communication skills, including the ability to present detailed information clearly and persuasively.
• Evidence of building effective working relationships with businesses, public bodies, senior stakeholders and community partners.
• Strong planning, organisation and problem-solving skills, with the ability to work independently and exercise sound judgement.
• Experience of budget monitoring, progress reporting, risk management and maintaining accurate records.
• Confidence using standard office, presentation and data-management software.

Desirable Experience and Knowledge

• Direct experience of a BID development, renewal or ballot process.
• Knowledge of UK BID legislation, regulations, governance and recognised good practice.
• Experience of working with local authorities, electoral services, professional advisers or place-based partnerships.
• Knowledge of Carlisle's business community and local economic context.

Measures of Success

• Agreed milestones, statutory requirements and project deadlines are met.
• Stakeholders receive accurate information and have clear opportunities to contribute.
• Budgets, risks, actions and decisions are controlled and reported effectively.
• Project documentation is complete, accurate and ready for governance, ballot or handover purposes.

This job description outlines the main responsibilities of the role. Duties may be adjusted within the scope of the post to reflect Carlisle BID's priorities and programme.

Application

Please apply by sending CV and Cover Letter to bidmanager@greatborder.city.