Balfour Beatty plc
Project Receptionist
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About The Role
Balfour Beatty is seeking a highly organised and proactive Site Administrator to join our UKCS Scotland team on the A9 Tomatin to Moy Project. This is a 12-month fixed term contract and offers an excellent opportunity to support the delivery of a major infrastructure project in the Highlands of Scotland.
As a key member of the project team, you will play an important role in ensuring the efficient operation of the site office, supporting project administration activities, managing workforce access systems and maintaining accurate project documentation. Working closely with operational teams, suppliers and subcontractors, you will help ensure the smooth day-to-day running of the project while contributing to the successful delivery of one of Scotland's most significant road improvement schemes.
What you'll be doing
- Providing administrative support to the wider project team.
- Managing site workforce inductions and access arrangements through the biometric site management system.
- Supporting the efficient running of the site office, including the management and replenishment of office, welfare and PPE supplies.
- Maintaining accurate project records and documentation.
- Assisting with document control processes, ensuring project information is correctly stored, tracked and archived.
- Liaising with site teams, designers, subcontractors and suppliers to support project administration requirements.
- Supporting the preparation and collation of project reports and performance information.
- Assisting with the management of project health and safety documentation.
- Ensuring company procedures and project standards are followed at all times.
- Championing Balfour Beatty's values and supporting our commitment to Zero Harm.
Who we're looking for
We are looking for a motivated and organised individual who thrives in a fast-paced construction environment and takes pride in delivering high-quality administrative support.
The Successful Candidate Will Have
- Previous experience in a Site Administrator, Project Administrator, Document Controller or similar role.
- Strong organisational skills with excellent attention to detail.
- Experience using Microsoft Office applications and document management systems.
- Excellent communication and interpersonal skills, with the ability to build positive working relationships across all levels of the business.
- The ability to prioritise workloads and manage multiple tasks effectively.
- A proactive and adaptable approach with a willingness to support the wider project team.
- Confidence working independently and as part of a collaborative team.
- Experience within the construction, civil engineering or infrastructure sector would be advantageous.
- Experience of site access systems, workforce management platforms or document control processes would be beneficial.
- A strong commitment to health, safety and achieving high standards of performance.
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With a strong pipeline of infrastructure projects and a commitment to developing our people, Balfour Beatty offers a rewarding environment where you can build your career while making a meaningful contribution to a project that will improve connectivity across Scotland.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
Benefits
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
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We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
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