Venesky Brown
Project Support Officer
Glasgow
£235/day
Posted about 13 hours ago
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Venesky-Brown’s client, a public sector organisation in Glasgow / Edinburgh, is currently looking to recruit a Project Support Officer for a 12 week contract on a rate of £235/Day (inside IR35). This role will be hybrid.
Responsibilities
- Assist the Project Manager/Project Support Manager in preparation, delivery, updating, and monitoring all project plans, documentation, and deliverables.
- The post holder is responsible for setting up, maintaining, and developing a number of databases and information management systems to develop and implement procedures to ensure the efficiency of project and programme administration. Maintenance of other databases developed by the jobholder to improve procedures. Regularly provide updates and guidance to Project and Programme Managers as well as other internal/external stakeholders. Undertake the organisation of a large volume of meetings, workshops, and presentations.
- Receive and respond to telephone calls/emails as appropriate, keeping the Project Manager/Project Support Manager informed of all relevant issues.
- Provide secretariat support to Programme and Project Managers, associated staff, and external stakeholders. Duties include diary coordination and arranging meetings together with all related duties. All work must be of a high standard, be completed within agreed timescales, and meet expectations.
- From all systems, the post holder will generate reports for use by management and/or other appropriate individuals. A strong audit trail will be provided.
- Maintain all Programme Management Services documentation as appropriate. Liaise with internal departments to ensure all documentation is acted upon appropriately and meets expectations.
- Undertake full and accurate minute taking as and when required for Project and Programme Managers and associated staff and boards which meets expectations.
- Contribute to preparation of documents which requires an understanding of forward planning and budget control.
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Essential Skills:
- Educated to degree level in Office Administration or related subject or proven experience gained in a busy office environment.
- Good knowledge of methodologies and techniques for planning, monitoring, and controlling projects.
- Commitment to professional development.
- Project management background and/or experience working in a project office environment.
- Experience of coordinating all Project Phases including Proposal, Initiation, Design, Implementation, Closure, and Review.
- Experience of diary coordination and arranging meetings together with all related duties.
- Minute taking skills.
- Evidence of excellent written and oral communication.
- Ability to manage a diverse workload while ensuring the provision of a high quality service.
- Ability to prioritise workload to meet deadlines in a changing environment without the requirement for direct supervision.
- Team working experience, with excellent interpersonal and communication skills and a well-developed organisational ability.
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Desirable Skills:
- Formal programme and project management training e.g. PRINCE2™.
- An understanding of the NHS in Scotland and knowledge of associated terminology.
- Experience in the delivery of training.
- Experience and knowledge of delivering effective customer-orientated services.
- Knowledge of budgeting and resource allocation procedures and effective financial management skills.
- Evidence of negotiation and influencing skills.
- Experience of working flexibly with team members and customers across a variety of business settings.
- The ability to find ways of solving or pre-empting problems.
If you would like to hear more about this opportunity please get in touch.
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Skills
Project Planning
Information Management
Secretariat Support
Minute Taking
Diary Coordination
Budget Control
Stakeholder Management
Report Generation
Project Lifecycle Coordination
Written Communication
Oral Communication
Workload Prioritisation
Interpersonal Skills
Organisational Ability
Customer Service
Negotiation