South Yorkshire Mayoral Combined Authority
Project Support Officer x2 (fixed term)
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Hours: 37 hours per week
Contract: Fixed term (6 months)
Salary: Grade 6 - £32,053 - £34,950
Location: Sheffield (This is a hybrid role with a minimum of 3 days per week in the office)
The Project Support Officer will be responsible for providing essential support to ensure the successful delivery of the South Yorkshire Mayoral Combined Authority Public Transport Delivery Capital Programme. This role involves assisting project teams across all phases of delivery by offering comprehensive technical and administrative support. The officer will ensure that all outputs, outcomes, and benefits are achieved efficiently and effectively.
The South Yorkshire Mayoral Combined Authority (SYMCA) brings together the local authorities of Barnsley, Doncaster, Rotherham, and Sheffield and serves the communities and businesses of South Yorkshire. From transport to housing, from business growth to skills, the MCA has a great story to tell. We have ambitions to deliver recovery and renewal for people, businesses, and places across South Yorkshire.
Applications must be accompanied by a cover letter to detail how you meet the criteria as detailed within the role profile. (please see role profile attached). Please note, all applications should be made directly via our careers portal.
Please note that previous applicants need not apply.
About The Role
Responsibilities include:
Project Coordination & Support:
- Provide day-to-day administrative and technical support to project teams to facilitate smooth project operations.
- Assist in progressing actions, tracking deliverables, and maintaining project schedules to ensure timely completion of tasks.
- Support the preparation and coordination of project meetings, including scheduling, note-taking, and recording actions and decisions.
Reporting & Data Analysis:
- Support the development of project reports and board papers by extracting and analyzing project data from multiple sources.
- Liaise with external stakeholders to gather necessary information and ensure accurate reporting.
- Assist in compiling progress updates, performance metrics, and other key documentation to inform decision-making.
- Work with a range of software such as Power BI, Verto (Project Data Base), and SharePoint.
Documentation & Project Management Tools:
- Maintain and update key project documents such as work programmes, risk registers, issue logs, and other essential records.
- Regularly review and ensure the accuracy and currency of project data within the project management database, Verto.
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Procurement & Financial Administration:
- Support procurement activities by assisting with tendering processes and managing supplier documentation.
- Facilitate financial processes, including raising purchase orders, processing invoices, and recording project costs accurately within the system.
- Monitor budgets and support financial reporting to ensure projects stay within scope and budget.
About You
The ideal candidate will have previous experience working within project-led environments and/or in administrative roles supporting project delivery. A good understanding of project management principles, combined with strong organizational skills, will enable them to prioritize tasks effectively, especially when working under pressure.
Technical Skills
- Strong experience in Microsoft Office Suite (Word, PowerPoint, Excel) for creating professional documentation, reports, and presentations.
- Experience with project management software, especially Verto or similar platforms, is highly desirable.
Organisational & Time Management Skills:
- Excellent organizational abilities with the capacity to prioritize tasks effectively under tight deadlines with the ability to work independently, demonstrating initiative and proactive problem-solving.
Communication & Interpersonal Skills:
- Strong written and verbal communication skills, capable of handling sensitive or difficult situations professionally. Ability to liaise confidently with internal teams and external stakeholders, fostering positive working relationships.
Additional Attributes:
- A team player who is adaptable, proactive, and committed to supporting project success.
- Attention to detail, analytical thinking, and a proactive approach to identifying potential issues or improvements.
Benefits
All colleagues have access to a Local Government Pension Scheme and the chance to be part of an organization where you can really make a difference. Located in Sheffield City Centre, we are well-placed for transport links and encourage employees to take advantage of the active travel facilities. Work/life balance is extremely important to us here at SYMCA with our recognized family/friendly policies, genuine work flexibility, recognition, and shared success.
In addition to the above, some of our benefits include -
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- Holiday Entitlement – From 28 to 36 days annual leave entitlement (depending on length of service) plus bank holidays. Pro-rata for part-time colleagues.
- Annual Leave Purchase Scheme – The ability to purchase up to a further 15 days per year in addition to your normal annual leave
- Hybrid working – Our offices are a space where we come together and collaborate. Most of our roles are offered on a hybrid basis with the exception of some support roles being onsite full time. Please note, unless specified within the job advert, we cannot accommodate remote working contracts.
- Flexible Hours Scheme – Most roles within SYMCA work under the Flexi-Scheme which allows office-based employees’ flexibility and discretion over their working hours. Under the scheme, employees can accrue a defined amount of credit or debit of working hours, and to take time-off in the form of Flexi-Leave or banked Annual Leave.
- Rewarding You – Reducing everyday expenses through discounts, benefits, financial advice, wellbeing solutions, and more with Reward Gateway and Cycle-to-Work schemes.
- Training on the job – Support with upskilling skills through on-the-job training and qualifications
- Professional Membership Fees – Where membership to Professional bodies is applicable to your role, SYMCA will reimburse your membership fees where applicable and following approval by Line Management.
Diversity at South Yorkshire Combined Mayoral Authority
Our workforce is made up of a diverse community, where we all belong and feel part of something bigger. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion, and/or belief.
All employees are eligible to request Flexible Working arrangements from day one of employment as such all requests will be considered subject to operational requirements.
Where candidates share disabilities within the application process, if they demonstrate that they meet all essential criteria from the Role Profile within their application, they will automatically be invited to interview.
If you require any reasonable adjustments throughout the process, please contact recruitment@southyorkshire-ca.gov.uk or include within your application form detailing the adjustment and how it will assist in managing any barriers.
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