OCS
Project Support Officer
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About The Role
The role of the Project Support Officer will be to ensure consistency across the project team with regard to processes and templates. To raise purchase orders on the Financial System and gain required authorisations before notifying the Quantity Surveyor. To assist the Project Management Team in data for reporting internally and to the Client. To assist in the development and modifications of any processes and templates for use within the project team.
- Prepare and distribute project documentation, reports, and meeting minutes.
- Raise subcontractor purchase orders on the financial system (IFS) in accordance with subcontractor quotations on behalf of the PMs & QS.
- Work with the PMs and QS on subcontractor facing documentation (e.g. Request for Quote, Contracts).
- Assist the project management team in gathering data for reporting (forecasting) internally and to the Client.
- Assist in the development and modifications of any processes and templates.
- Assist in the review of actual costs on IFS following the completion of a project.
- Assist in the production of PMF documents to enable Gate 4 approval.
- Assist in the production of programmes utilising MS Project.
- Log PMF documents and update the tracker once approved.
- Manage the training matrix of the project team and ensure renewals are tracked.
- Share lessons learnt across the project management team.
- Undertake sample quality assurance checks on documentation.
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Key Requirements
- Degree qualification desirable
- Strong organisational skills with the ability to manage multiple priorities at once.
- Proficiency in MS office tools such as Excel and MS Project.
- Strong written and verbal communication skills.
- A proactive, problem-solving mindset and a keen eye for detail.
- You will be expected to work to your own initiative, whilst also working well as an integral team member.
- Experience providing a range of administrative duties.
The successful candidate will have a broad knowledge of APM and have awareness of a project management lifecycle.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
Why Work for OCS?
- Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
- Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
- Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
- Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
- Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)
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How to Apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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