Project Technical Assistant

Our Oil & Gas operator client based in central Aberdeen is currently recruiting for the position of Project Technical Assistant, on an 18-month PAYE basis

What we are seeking:

• You will ideally have been working as a Project Secretary/Technical Assistant in either an Operator or Tier 1 service company.
• Be used to a multi-tasking role including general team administration, document control, handling POs and work-orders, data management.
• Update Scheduling Tool – P6
• Strong IT skills including Word, Excel, PowerPoint and SAP/Maximo, Primavera P6
• Be based in Aberdeen and hold a UK Right To Work.

Responsibilities:

• Support the Project Lead in the preparation of: AFEs, PO requests and estimates.
• Delegated financial approval authority appropriate level.
• Review, challenge where appropriate, and approve contractor invoices in line with appropriate DOA level.
• Share in the team accountability for overall Decommissioning Programme and Development Projects financial performance.
• Promote a culture of cost efficiency
• Line manager for the department coordinator who provides support to the Developments & Decommissioning Department, Geology & Geophysics/Exploitation Department and Drilling & Well Services Department. Daily reviews of workload to be executed along with guidance and support for the student placement. Weekly timesheets to be approved along with holidays.
• Engagement with the student placement department on quarterly progress.
• Recruitment process for the yearly department coordinator placement student.
• Work with the Project Lead in preparation of the PDP project charter and gate documents
• Work with the Project Lead to maintain and develop project management tools such as: project schedules, risk register, organisation charts, contact lists, RAIL trackers, communication plans, project execution plan, verification and assurance activities, including Synergi input and reporting for audit close out.
• Work together with the Decommissioning manager, Team Leads and HR to pull together and implement the Decommissioning & Developments Competency Strategy.
• Work collaboratively with other functions within company – Update & issue the weekly Well Services Schedule in P6
• Working together with different company functions to expedite document reviews & acceptance
• Supports offshore campaigns with daily tracker and summary reporting.
• Creates monthly and ad-hoc reports as required.
• Co-ordinates the End of Campaign/Project Close out Process up to and including assisting in the production of lessons learned reports, gathering as-built information from various sources, etc.
• Supports Decommissioning Manager/ Project Lead by assisting with management of workscopes and liaising with contractors to resolve project specific tasks and challenges.
• Working together with 3rd party verifiers to expedite document reviews and acceptance.
• Support the Project Lead in engagements and relationships with key contractors to ensure alignment on business and delivery outcomes
• Participate in knowledge sharing/acquiring workshops and conferences
• Be open to collaborative opportunities
• Support the development of people within the Decommissioning and Development Department, especially the department coordinator.
• Support the Decommissioning Manager/Project Lead in completing timely lessons learned “Evaluate” process on completion of significant work programmes and agree how to embed learnings / improvements
• Be open-minded and inquisitive to developments in techniques and technologies applicable to Decommissioning projects
• Engage periodically with peer counterparts to be informed of others’ experiences and benchmark performance
• Organise engagement sessions for team members to efficiently learn about service providers’ new offerings.