FHALMA Foundation
Projects and Governance Partners - Volunteer
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We’re seeking organised Projects and Governance Partners
We’re seeking organised Projects and Governance Partners to help a Black British heritage charity keep its governance, administration, meetings and developing partnership projects moving forward.
What difference will you make?
Your contribution will help FHALMA keep its governance, administration, meetings and developing partnership projects organised and moving forward. By supporting funding bids and clear reporting to funders and donors, you will strengthen our capacity, accountability and long-term sustainability, helping us attract further investment in our work. This will enable more people of all ages and backgrounds to engage with Black British history, publishing and activism through our projects and intergenerational learning.
What are we looking for?
Ideally, you will have at least three years’ relevant professional experience. We nevertheless welcome people at different career stages who can demonstrate appropriate transferable skills.
You should have
- Strong organisation and time-management skills.
- Experience of coordinating meetings, preparing agendas or taking minutes.
- The ability to maintain action logs and follow up decisions diplomatically.
- Clear written and verbal communication skills.
- Good attention to detail and confidence managing documents and records.
- Confidence using Microsoft 365 or similar digital systems.
- An understanding of confidentiality and data protection.
- The ability to work independently while collaborating with a small team.
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Previous experience of a charity, Board, committee or partnership project would be valuable but is not essential.
An understanding of and genuine interest in Black British heritage and history, publishing and activism are particularly important. Candidates should share FHALMA’s commitment to social justice and intergenerational learning and be interested in helping the organisation develop its partnerships, projects and fundraising potential.
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What will you be doing?
What do you need the volunteer to do?
FHALMA has a small trustee Board working alongside a freelance Chief Executive, project leads and volunteers. As our projects and partnerships develop, we need additional capacity to keep meetings, governance activity and project administration well organised.
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This is a volunteer governance and project-support role, not a trustee appointment. We may appoint more than one Projects and Governance Partners to co-work.
The volunteer will
- Help organise Board, committee, project and Away Day meetings.
- Prepare meeting notices, agendas and papers.
- Produce clear minutes, maintain action logs and follow up agreed actions.
- Help review and maintain policies, governance documents and strategic records.
- Support the coordination of partnership projects and funding-related activity.
- Maintain organised digital records and version control using Microsoft 365.
- Help improve communication between trustees, volunteers and project leads.
- Assist with reports, briefings and other project or governance documents.
- Handle confidential information appropriately and follow data-protection requirements.
This role will improve coordination across FHALMA and allow trustees and project leads to concentrate on strategic decisions, partnerships, fundraising and public programmes.
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