REFY
Projects Coordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
ABOUT REFY
We are simplifying beauty. We’re committed to creating products and a community that inspire you to be your most confident self.
You’ll be part of a team that leads with authenticity and is empowered to shape the way we operate, creating an environment that reflects our shared values and aspirations.
We’re always vegan, cruelty and fragrance free and proud to be Leaping Bunny certified. Join us on an exciting journey to cut through an overwhelming market and create products and world-first formulas, that give our customers what they need and want simplified.
Acknowledged by The Sunday Times Best Places to Work 2024 & 2025.
THE ROLE
The Projects Coordinator is the cross-functional coordinator across Retail, Field Teams, Brand Marketing, and Digital — making the operational delivery of the business plan happen.
You take the business calendar, trading plans, retail strategy and brand marketing approach — agreed at senior level — and own the delivery plan that flows from it. You make sure every team that needs to act on a retailer decision knows about it, understands their deadline, and delivers against it.
The Head of Delivery assigns tasks and projects to you on sign-off to plan and manage through to delivery. You own the milestones, the cross-functional coordination, and the delivery — reporting on progress and escalating back only when a new strategic decision is needed.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Projects allocated to this role will evolve to reflect business priorities, while also ensuring a breadth of experience across REFY.
KEY RESPONSIBILITIES
- Support the Retail and Commercial Accounts teams with the planning and delivery of key retail projects.
- Own the execution of the annual retail calendar and Joint Business Plan (JBP) delivery plan, turning commercial decisions into clear actions, owners and deadlines.
- Coordinate cross-functional delivery across Commercial, Brand, Creative, Digital, Retail Operations, Finance and Field teams.
- Build and manage critical paths for product launches, retail activations, new door openings, gondolas and VM updates.
- Maintain a central source of truth for retail projects and provide regular progress updates to key stakeholders.
- Report directly into the Head of Projects to escalate any key blockers, risks or resource dependencies.
- Proactively review risks and recommend courses of action to resolve.
- Partner with internal teams to ensure retail activity is delivered on time and within budget.
- Track project budgets, quotations and invoices, ensuring internal processes and governance requirements are followed.
- Attend relevant retailer meetings and translate agreed outcomes into clear plans and actions.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
SKILLS, KNOWLEDGE AND EXPERIENCE
- 2–5 years’ experience in project coordination, project management or retail operations within a fast-paced business.
- Retail experience is highly desirable, ideally within beauty, fashion, FMCG, supermarkets or a similar consumer-led industry.
- Experience managing cross-functional retail projects, with knowledge of JBP processes, gondolas or VM delivery advantageous.
- Strong organisational skills, with the ability to manage multiple projects, stakeholders and deadlines simultaneously.
- Confident communicating across teams, coordinating others and speaking up when decisions or actions are required.
- Commercially aware, proactive and comfortable taking ownership in a fast-paced environment.
- Confident using Asana or similar project management software, alongside Microsoft Office or Google Workspace.
OUR BENEFITS PACKAGE
- 25 days holiday
- Cycle to Work Scheme
- Charity Day
- Discretionary Bonus
- Enhanced Maternity and Paternity Leave
- Flexible Religious Holidays
- Flexi Start and Finish Times
- Product Allowance
- Training and Development Budget
- Vitality Health Insurance
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London