Service-specific Responsibilities

Project/Programme Management Advisors will lead the procurement, design, and implementation of the following Services:

• Hold overall responsibility for the successful procurement, initiation, planning, design, execution, monitoring, controlling, and closure of projects allocated to them.
• Work closely with Team members to ensure that all project requirements, deadlines, and schedules are on track. Responsibilities include submitting project deliverables, preparing status reports, and establishing effective project communication plans as well as the proper execution of plans.
• Assisting or leading the provision of assurance to the relevant SRO and Project/Programme Board through the establishment and maintenance of robust project/programme governance processes and ensuring that they are adhered to throughout the project/programme life cycle (aligned with PRINCE2/MSP requirements).
• Be responsible for managing and delivering a project work programme that may contain several strands within a project, programme, or portfolio structure.
• Ensure that the scope and direction of each project is on schedule, in line with agreed parameters/budgets set by the Head of Service/Programme Director.

Base location may be discussed and agreed with the Programme/Project Manager. As the role carries regional responsibility, travel across EANI sites will be required in order to attend meetings, participate in projects, and fulfill the full range of duties and responsibilities, and a percentage of off-site working may be required.

Other Duties and Responsibilities Applicable to the Role of Project/Programme Management Advisor

Leadership/Management

The post-holder will be expected to:

• Line manage employees aligned to project area;
• Provide non-managerial support, information, and training as required for other employees within the project/programme;
• Lead and support employees in the team in the effective and efficient operation of services;
• Promote the corporate vision, values, and culture of EA as a single regional organization, in all processes linked to maintenance, development, and implementation of Infrastructure architecture assignments;
• Provide leadership to their service staff and ensure transformational changes and new structures, strategies, policies, and processes for their system/service are implemented while maintaining the high standards of the Authority and any future challenges;
• Ensure that employees within the project/programme are provided with clear structure, roles, and responsibilities and are supported to work in an integrated way;
• Work closely with Team members to ensure that all requirements, deadlines, and schedules are on track. Responsibilities include submitting agreed deliverables, preparing status reports, and establishing effective communication plans;
• Providing high-quality leadership to project/programme teams as required and ensuring that appropriate, accountable, and supportive staff management practice is being applied across all aspects of the project/programme (aligned with EA’s Game Changing People Model).
• Foster a culture that supports achievement of the authority’s Strategic Plan by role modeling core values and leadership behaviors to staff; and,
• Undertake such training as may be required for his/her own personal and professional development.

Strategic Planning and Policy Influence

The post-holder will be expected to:

• Work with Programme/Project Managers to establish, maintain, and communicate a clear and compelling strategic direction for the service and Projects.
• Contribute to the management of programmes/projects by attending Executive Team and Board meetings as required.
• Challenge conventional approaches, harness new approaches and technology, and maximize efficiencies.
• Contribute to the development of a comprehensive service development plans;
• Work collaboratively with other Senior Officers and Heads of Service, to ensure that priorities are translated into manageable objectives and communicated to relevant teams within programmes/projects as appropriate;
• Work collaboratively with Senior Officers across directorates to devise and implement effective systems to monitor, measure, control, and report on the work of relevant teams within programmes/projects to take account of changes in the internal and external environments which may impact on and influence priorities and needs;
• Provide reports that can inform policy and strategic direction using formative and summative information which will guide future models of service delivery in relation to the service area.
• Advise on the establishment of effective, accountable, and rigorous quality assurance systems to achieve the highest possible standards of performance, with focus on maintaining the needs of internal and external customers.

Corporate Leadership and Management

The post-holder will be expected to:

• Contribute to the strategic planning, implementation, and on-going monitoring of the service area;
• Ensure compliance with all relevant legislation and statutory frameworks;
• Establish, maintain, manage, and review effective data systems;
• Coordinate, deliver, or contribute to training and support with regards to specific service areas as required;
• Facilitate the induction of new staff and ongoing professional development of all staff in relation to the core objectives, expected outputs, and outcomes in relation to the service;
• Prepare and deliver reports on behalf of the Authority as required;
• Ensure that employees within the service have an awareness of the corporate culture, values, and processes which underpin organizational development;
• Delegate responsibilities and deploy staff in accordance with their skills and abilities, the needs of the EA, and service-specific priorities.
• Ensure key principal risks are assessed and monitored, managed, and controlled effectively aligned to the EA risk process. This includes, but is not restricted to, completing project progress reports, project finance reports, checkpoint updates, RAID tracking, and benefit realization monitoring and reporting.

Service Development and Quality Assurance

The post-holder will be expected to:

• Assist the Authority in the development of policies and plans in line with overall strategic policy and objectives;
• Ensure effective and rigorous quality assurance systems are in place to maintain high standards;
• Ensure effective engagement, capacity building, and monitoring arrangements with local teams;
• Participate in review processes to enable the development, review, and compliance of all quality assurance policies and procedures;
• Foster and facilitate the development of staff skills in relation to negotiating and collaborating with parents and other professionals;
• Liaise and work cooperatively with colleagues in other sections of the Authority to ensure consistent and coherent approaches towards training and services in relation to language and communication support;
• Manage staff to perform to their potential, promote their professional development, and give support when required.

Managing Financial Resources

The post-holder will be expected to:

• Follow robust corporate governance procedures and financial control frameworks for effective management of the budget for the service and monitor expenditure ensuring propriety, regularity, and value for money within the allocated budget;
• Facilitate reporting protocols that are required by the EA.