Varnom Ross
Property Administrator
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Property Admin – Commercial Property Management
Team: Portfolio, London
Salary: £35,000 – £40,000 per annum, depending on experience
Working hours: 9.00am – 5.30pm
About the Role
I’m currently looking to speak with an organised and motivated Surveying Executive to join a busy Portfolio team in London.
This is a great opportunity for someone with at least one year’s experience in a similar property or surveying role who is looking to build their career within property management and gain broader exposure to client, occupier and portfolio management.
Working closely with a Senior Surveyor, you’ll provide a combination of property management, surveying and administrative support, taking ownership of a selection of properties and helping to ensure they are managed effectively on behalf of clients.
The role offers plenty of variety and will suit someone who is proactive, detail-focused and keen to develop their technical knowledge and take on increasing responsibility.
Key Responsibilities
Property & Client Management
- Provide day-to-day property management and surveying support to the Senior Surveyor and wider team.
- Take ownership of a selection of properties, supporting the effective management of client and occupier requirements.
- Review leases and relevant property documentation and accurately update internal systems and records.
- Respond to occupier and client correspondence, queries and requests for information in a timely and professional manner.
- Attend occupier meetings and assist with ongoing relationship management.
- Carry out site inspections relating to specific works, issues or occupier feedback.
- Authorise and coordinate site works in conjunction with the Senior Surveyor.
- Assist with occupier applications and other property management matters.
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Service Charge & Financial Management
- Assist with the preparation of service charge budgets and reconciliations.
- Support monthly and year-end service charge processes.
- Monitor invoices and expenditure and ensure relevant costs are appropriately recorded and reported.
- Maintain oversight of void properties and ensure invoices are correctly managed and issued to clients.
- Assist with void insurance requirements and ensure relevant obligations are met.
Compliance & Administration
- Monitor statutory and internal compliance requirements across the portfolio.
- Ensure insurance inspection works are completed, particularly where responsibility has been passed to occupiers.
- Maintain accurate property management systems and complete relevant lease and property updates.
- Assist with compliance records, documentation and reporting.
- Support the team with general administration, database management and spreadsheet updates.
- Prepare reports, correspondence and other documentation as required.
- Maintain effective document control and ensure information is accurate and up to date.
What I’m Looking For
I’m looking for someone who is organised, proactive and keen to develop a career in property management and surveying.
Ideally, you’ll have:
- At least one year’s experience in a similar property, surveying or property management role.
- An interest in developing your career within property management.
- Good working knowledge of leases and property documentation.
- Strong organisational skills and excellent attention to detail.
- The ability to manage competing priorities and meet deadlines.
- Good numerical skills and confidence working with spreadsheets and financial information.
- Strong written and verbal communication skills.
- The confidence to communicate professionally with clients, occupiers, suppliers and colleagues.
- Good report-writing and document management skills.
- Strong IT skills, including Microsoft Office and Google Workspace.
- Fast and accurate typing skills.
- A proactive approach, with the ability to use initiative and take ownership of tasks.
- A willingness to learn, develop and take on additional responsibility.
- The ability to work collaboratively with colleagues and build positive relationships with internal and external stakeholders.
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The Opportunity
This is an excellent opportunity for someone looking to develop their property management and surveying experience within a supportive and varied environment.
You’ll work closely with experienced surveyors, gain exposure to a diverse range of property management responsibilities and have the opportunity to build the technical, client-facing and commercial skills needed to progress your career.
For a confidential discussion, please contact:
Sam Jefferson
📞 07917 042 950
I’m a specialist General Practice property recruiter with over 10 years’ experience. If this role isn’t quite right but you’d like to explore your options, I’d be very happy to have a confidential conversation.
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