First Commercial Bank (FCB)
Property Administrator
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Job Title: Commercial Property Management Administrator
Location: First Commercial Bank, London Branch
Description
This is a full-time position. We are seeking a proactive, organised, and service-oriented Commercial Property Management Administrator to join.
Responsibilities
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Building inspections and maintenance
- Conduct daily inspections of common areas, including stairwells, lifts, and toilets.
- Record, track, and follow up repairs and maintenance requests to ensure timely completion.
- Obtain and review quotations, coordinate contractors, and monitor planned, reactive, and weekend works.
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Tenant and lease administration
- Act as a day-to-day point of contact for tenants, responding to enquiries professionally and promptly.
- Prepare monthly or quarterly rental invoices and VAT statements.
- Coordinate tenant move-ins and move-outs, lease documentation, and tenant requests with legal advisers and relevant internal teams.
- Follow up rent arrears and assist with lease amendments where required.
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- Property finance and service charges
- Reconcile property accounts and ledger entries, and prepare monthly income and expenditure summaries.
- Prepare cost allocation schedules and supporting documentation.
- Assist external auditors with annual service charge reconciliations and related queries.
Qualifications
- At least two years’ relevant experience in commercial property administration, facilities coordination, construction or trades, office administration, or a similar role.
- Practical understanding of commercial property management and day-to-day building maintenance.
- Confidence with basic accounting, invoicing, and reconciliations.
- Familiarity with UK building, health and safety, fire safety, and compliance requirements.
- Business fluency in spoken and written English.
- Strong Microsoft Office skills, particularly Word and Excel.
- A highly organised, dependable, and accurate approach, with the diplomacy and follow-through needed to manage tenants, contractors, repairs, and operational tasks effectively.
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Application Instructions
Please submit your CV and a Cover Letter outlining your relevant experience in commercial property management, facilities coordination, or administrative support.
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