TipTopJob
Property and Compliance Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Salary: Up to A GBP 30,000 dependent on experience and skills
Hours: Full-time 37 hours per week Monday to Friday
Based at: Ampleforth Abbey, Ampleforth YO62 4EN
About Ampleforth Abbey
Ampleforth Abbey is home to the UK's largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.
Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.
Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.
About the Role
We are looking for a Property and Compliance Administrator. Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety and Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Key Responsibilities
- Provide day-to-day administrative support to the Head of Property Services.
- Manage calendars, meetings, appointments, and departmental correspondence.
- Prepare reports, presentations, meeting minutes, and documentation.
- Maintain accurate filing systems, databases, and property records.
- Coordinate purchase orders, invoices, and expense processing.
- Maintain compliance trackers for statutory inspections and certifications.
- Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
- Assist in the administration of HSE policies, procedures, and reporting systems.
- Maintain accident, incident, and near-miss records.
- Coordinate HSE training records and certification tracking.
- Support risk assessment and method statement (RAMS) administration.
- Help ensure contractors and suppliers submit required HSE documentation before commencing works.
- Liaise with contractors, suppliers, tenants, and internal departments.
- Schedule maintenance visits, inspections, and service appointments.
- Track completion of reactive and planned maintenance works.
- Assist with contractor onboarding and documentation checks.
- Monitor service level agreements (SLAs) and escalate outstanding issues where necessary.
- Assist in analysing service performance data and identifying trends.
- Support budget tracking and invoice reconciliation where applicable.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Requirements
- GCSEs (or equivalent) including English and Maths.
- Own transport required: located Ampleforth
- Previous experience in an administrative role.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Experience maintaining confidential and accurate records.
- Ability to prioritise workload and meet deadlines.
Desirable
- HSE or compliance-related training/certification advantageous.
- Business Administration qualification desirable.
- Experience within property, facilities management, housing, or maintenance environments.
- Knowledge of compliance and HSE processes.
- Understanding of UK health and safety legislation and property compliance requirements.
What we offer
- Up to 8 employer-matched pension
- Life assurance
- Free lunch during working hours
- Free on-site parking
- 20% discount at the Tea room and Abbey Shop
- Christmas Closure
- Historic Houses and Yorkshire Great Houses, Castles and Gardens pass
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location