HS2 (High Speed 2)
Property Assistant
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Location - Birmingham
Salary: Base salary: £23,000 pa to c.£27,059 pa depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
As a Property Assistant at HS2 you will be responsible for the administrative support for the Land and Property team.
About the role:
- Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
- Provide assistance to ensure that records of property management interests are updated and accurate.
- Support and assistance with administrative tasks to ensure compliance.
- Support Governance, Reporting and Finance roles within the team in preparing information packs.
- Take actions / minutes in meetings as required and produce for review in a timely manner.
- Manage shared inboxes, allocating actions and monitoring progress.
- Type up reports / produce presentations as required by the team.
- Make travel arrangements, booking hotels and train tickets for the team.
- Undertake core administrative duties across the team such as electronic filing of documents.
- Arrange meetings for the team, coordinate workshops, book meeting rooms.
- Support the organisation of engagement events.
About you:
Skills:
- IT skills, including the full use of Microsoft Office suite or equivalent.
- Ability to organise and manage own workload to meet agreed deadlines.
- Ability to analyse data from IT systems and spreadsheets and compiling reports.
- Ability to produce and present information, documents and reports to a variety of audiences, including team members, line manager and internal stakeholders.
- Ability to co-ordinate and prioritise emails, actions and meetings.
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Knowledge:
- Knowledge of data and information management.
Experience:
- Experience of providing administrative and secretarial support.
- Experience of minute taking and the preparation of documentation for meetings.
- Experience of managing inboxes and coordinating subsequent actions.
The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect.
It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.
As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.
Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.
We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process [https://www.youtube.com/watch?v=yWs5gdAY1Vg]
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Any applications received after the closing date will not be considered.
High Speed 2 (HS2 Ltd) will be the UK’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy and create thousands of jobs.
HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.
In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
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