Frimley Health NHS Foundation Trust
Property & Facilities Management Administrator
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Job Overview
Are you an experienced administrator looking to develop your career within a dynamic and supportive environment? Frimley Health NHS Foundation Trust is pleased to offer an exciting internal opportunity for a highly organised and motivated Property & Facilities Management Administrator to join our Estates and Facilities (E&F) Directorate.
This key role provides comprehensive administrative support that underpins the effective delivery of estates and facilities services. Your work will directly contribute to maintaining safe, efficient, and well-managed environments for patients, visitors, and colleagues across all Trust sites.
Please note that this role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK for the full duration of the post.
We reserve the right to close the advert early if sufficient applications have been received.
Main Duties of the Job
This role offers an excellent opportunity to broaden your administrative expertise while making a meaningful contribution to a service committed to high standards, operational excellence, and continuous improvement. You will support the Estates and Facilities team by ensuring administrative processes run smoothly, efficiently, and in line with Trust policies and statutory requirements.
Working for Our Organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Detailed Job Description And Main Responsibilities
You will play a central role in the day-to-day operation of the Estates and Facilities team, delivering high-quality administrative support across a wide range of functions, including:
- Data management and reporting – maintaining accurate records, supporting statutory compliance, and assisting with the preparation of reports
- Meeting coordination – organising and servicing meetings, preparing agendas and papers, taking accurate minutes, and tracking follow-up actions
- Communication and stakeholder liaison – acting as a key point of contact, managing enquiries, and supporting internal and external communications
- Administrative support functions – diary management, arranging training, raising purchase orders, formatting corporate documents, and supporting tender processes
- Project and team support – updating departmental documentation such as organisation charts and contact lists, and contributing to presentations, events, and service initiatives
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This is a varied and rewarding role, ideal for someone who is detail-focused, adaptable, and proactive, with the ability to manage competing priorities effectively.
Apply today and help shape the environment in which outstanding care happens every day.
Please See Job Description/Person Specification For Further Details.
Person Specification
Experience
Essential Criteria
- Experience in an administrative role to include a broad range of secretarial and administrative duties.
- Experience of minute taking at high level meetings.
- Experience of working in a busy office environment.
- Experience in creating agendas and presentations.
- Understanding of confidentiality & Data Protection within the NHS
- Experience of organising meetings
Desirable Criteria
- Experience working within a healthcare environment.
Qualifications
Essential Criteria
- GCSE standard of education or equivalent with 5 GCSE’s grade C or above to include English and Maths.
Skills & Knowledge
Essential Criteria
- Self-starter, ability to plan own workload, well organised, motivated, work with minimum supervision
- Excellent IT skills and computer literacy, including Microsoft Office with particular emphasis on Word, Excel and Outlook
- Use of initiative and judgement in difficult or complex situations
- Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely
- Good time management skills, able to work to strict deadlines
- Efficient, professional, organised, confident and personable with pleasant face to face and telephone manner
Desirable Criteria
- Knowledge of project management skills
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About Frimley Health NHS Foundation Trust
Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.
Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.
We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.
We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.
Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.
Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.
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