Hays
Property Maintenance Contracts Officer
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Our client is a large, well-established public sector organisation with an extensive property portfolio across Northern Ireland. They are committed to delivering high-quality services, maintaining safe and efficient facilities, and investing in systems and processes that support operational excellence. An exciting opportunity has arisen for a Contract Compliance Officer to join their Property Maintenance Department, supporting a range of services including Building Maintenance, Mechanical & Electrical (M&E) Maintenance and Facilities Management.
Your new role
The Contract Compliance Officer will play a key role in supporting the effective administration, monitoring, and performance management of maintenance contracts across the organisation's property portfolio. Key responsibilities will include:
- Managing and maintaining the Maintenance Spend Tracker using Power BI.
- Reviewing contractor invoices and administering invoice tracking processes.
- Coordinating monthly contractor review meetings to assess performance against agreed KPIs.
- Supporting contract administration activities, including monitoring insurance renewals, contract documentation, and compliance requirements.
- Reviewing blanket orders and managing associated administration with contractors and suppliers.
- Undertaking monthly reviews of capital and maintenance works through Power BI reporting.
- Updating and managing maintenance activities within the Concept system, including scheduling, authorising, issuing, and closing planned maintenance tasks.
- Compiling contract performance reports and KPIs for the Management Team.
- Supporting the ongoing development and enhancement of the Concept system alongside Maintenance and Asset Management teams.
- Assisting departments with information management, data collection, and administrative support.
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This role offers an excellent opportunity to contribute to the effective management of maintenance operations while supporting continuous improvement and service delivery.
What you'll need to succeed
The successful candidate will be a highly organised and analytical professional with experience in contract administration, compliance, or maintenance support environments.
Applicants should demonstrate:
- Experience in contract administration, compliance, facilities management, or property maintenance support.
- Strong analytical and reporting skills, preferably with experience using Power BI.
- Experience reviewing invoices, purchase orders, and contractor-related documentation.
- Excellent administrative and organizational abilities with strong attention to detail.
- Confidence working with databases, management systems, and Microsoft Office applications.
- Strong communication and stakeholder management skills.
- The ability to manage competing priorities and work effectively within a busy team environment.
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Experience within property maintenance, engineering, facilities management, or construction-related environments would be advantageous.
What you'll get in return
- Salary of £37,100 per annum
- 12-Month Contract
- 37-hour working week, Monday to Friday
- Hybrid working arrangement
- 37 days annual leave, including statutory holidays
- Opportunity to join a respected public sector organisation
- Exposure to a diverse property and maintenance portfolio
- Supportive and collaborative working environment
- Valuable experience working within a high-profile property maintenance function
What you need to do now
If you're interested in this role, contact Michael Dickson on 02890446900 or click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy, and Disclaimers, which can be found at hays.co.uk.
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