SideSparkz
Property Operations Assistant
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Join a growing property investment business where your organisation, initiative and attention to detail will make a real impact.
We’re looking for an organised and proactive Property Operations Assistant to become an integral part of a growing property investment business.
This is far more than a traditional administration role. You’ll work closely with the Director and wider team, supporting the day-to-day operations of a substantial residential property portfolio and helping ensure acquisitions, refinancing, legal matters, compliance and operational activities run smoothly.
You’ll be trusted with real responsibility from day one and will play an important role in keeping the business organised, efficient and moving forward.
If you enjoy variety, thrive in a fast-paced environment and take pride in delivering work to an exceptionally high standard, we’d love to hear from you.
The Role
As Property Operations Assistant, you’ll coordinate a wide range of operational and administrative activities across the business.
Working alongside senior stakeholders, you’ll liaise with solicitors, mortgage brokers, lenders, contractors, tenants and suppliers while ensuring property records, documentation and operational processes remain accurate and up to date.
No two days are the same. This role would suit someone who enjoys solving problems, staying organised and taking ownership of their work.
Key Responsibilities
Property Operations
- Coordinate day-to-day operational activities across the property portfolio
- Maintain accurate property records, tenancy information, compliance documentation and lease files
- Coordinate maintenance requests and contractor communications
- Monitor outstanding actions to ensure deadlines are met
- Support the administration of acquisitions, refinancing and property transactions
- Maintain confidential business and property records
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Legal & Transaction Support
- Liaise with solicitors, mortgage brokers, lenders, surveyors and other professional advisers
- Prepare documentation required for purchases, refinancing and annual lender reviews
- Assist with conveyancing and legal administration throughout property transactions
- Ensure documentation is complete, accurate and submitted within required timescales
Business Operations
- Coordinate diaries, meetings and operational priorities where required
- Prepare reports, spreadsheets and business documentation
- Manage correspondence with tenants, suppliers and external stakeholders
- Process invoices and assist with operational reporting
- Support senior management with day-to-day operational projects
Continuous Improvement
- Identify opportunities to improve systems, processes and ways of working
- Help implement new technology and operational procedures
- Take ownership of tasks and see them through to completion
- Contribute to building an organised, efficient and scalable operation
About You
You’ll thrive in this role if you are:
- Highly organised with exceptional attention to detail
- Proactive and able to use your own initiative
- Comfortable managing multiple priorities in a busy environment
- Calm under pressure and able to adapt as priorities change
- A confident communicator with a professional approach
- Someone who enjoys taking ownership rather than waiting to be directed
- Passionate about delivering consistently high standards
- Naturally curious and always looking for ways to improve how things are done
Skills & Experience
Essential
- Previous experience within a property management, property investment, estate agency, residential development or real estate business
- Experience supporting a busy operational or administrative function
- Excellent organisational and time management skills
- Strong Microsoft Office skills, particularly Word and Excel
- Excellent written and verbal communication skills
- High level of accuracy and attention to detail
- Ability to prioritise competing deadlines and work independently
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable
- Exposure to conveyancing, refinancing or legal documentation relating to residential property
- Experience liaising with solicitors, mortgage brokers, lenders or surveyors
- Experience using Xero or similar accounting software
- Experience using property management software
- Degree educated or equivalent professional experience
- Comfortable using technology and AI tools to improve efficiency
What Success Looks Like
Within your first six months you’ll:
- Become a trusted member of the operations team
- Keep property transactions progressing efficiently
- Build strong relationships with key external stakeholders
- Help improve internal organisation and operational processes
- Ensure documentation remains accurate, compliant and easily accessible
- Be recognised as someone who consistently gets things done
What We Offer
- Competitive salary dependent on experience
- Full-time permanent position
- 20 days annual leave plus bank holidays
- On-site parking
- Casual dress
- Exposure to all aspects of residential property operations
- Opportunity to develop your career within a growing property investment business
- Supportive team environment with genuine opportunities to take on increasing responsibility
We think you’ll enjoy this role if…
You’re looking for more than a traditional administration position.
You enjoy variety, like solving problems, take pride in staying organised and want to be part of a business where your contribution genuinely makes a difference.
This role offers the opportunity to develop your knowledge of property operations while working alongside experienced professionals in a fast-moving and ambitious business.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location