Job Overview

Job Title: Publishing Assistant
Contract: Permanent - full time
Location: London/ Hybrid
Salary: £35,017
Application Closing Date: Tuesday 22nd September 2026

Overview

In this hybrid role, you will support colleagues from the BMJ Publishing Team with administrative tasks related to the publication of a portfolio of leading biomedical journals. As a vital member of the team, you will bring structure and order to core publishing processes, providing the crucial back office support that enables the busy team to deliver their objectives.

You will have the opportunity to be engaged in project work, gain a greater understanding of the academic journal industry more widely, and develop knowledge and skills to enable you to progress in your publishing career.

Job purpose

The Publishing Assistant provides support across a large portfolio of specialist biomedical journals. This role is an essential part of the wider Publishing Team and involves assisting the Head of Portfolio, Senior Publisher, Publishers and Publishing Executive.

This is a varied and busy role that requires excellent organisational, administrative and communication skills. Duties are wide-ranging, but include:

• Research and data collection to aid journal development across the portfolio
• Maintaining and updating journal records, finances, information files and websites
• Organising and attending a range of internal and external meetings

Responsibilities

• Financial administration: Process supplier invoices based on payment schedules. Keep payment files up to date and handle confidential information in line with regulations. Ensure all payments relating to meetings are accounted for.
• Journal data and desk research: Collate regular and ad hoc data for general reporting, meeting reports and strategic development plans. Research competitors and landscape information to support new initiatives.
• Meeting management: Arrange suitable meeting dates with all attendees. Coordinate meeting logistics including videoconferencing, catering, reception passes, travel and accommodation. Attend and take meeting minutes when required.
• Editorial team administration: Maintain editorial board lists and conflict of interest statements on internal systems. Ensure new team members are set up appropriately. Keep websites up to date with team changes. Notify other departments of changes.
• Website maintenance: Update website information as required by the Publishing Team.
• Social and multimedia management: Assist external editors with organising podcast interviews. Upload new podcasts, videos and blog posts as required.
• Other: Cover for the departmental Publishing Administrator or Publishing Team members when required. Participate in ad hoc Publishing Team projects.