24-7 Group
Purchase Ledger Administrator
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Job Overview
A Purchase Ledger Administrator processes invoices, handles payments and supplier queries, performs reconciliations, and assists with month-end tasks to ensure accurate financial records and smooth operations for the finance department. Key responsibilities include matching and coding invoices, managing BACS payments, resolving discrepancies, maintaining good supplier relationships, and ensuring compliance with company policies.
Key Responsibilities
- Invoice Processing: Match, batch, and code high volumes of purchase invoices (both PO and non-PO) accurately, verifying them against delivery notes and purchase orders.
- Payment Processing: Process weekly and monthly payment runs via BACS, including foreign payments and handling direct debit setups.
- Client / supplier interaction: Own relationships with suppliers and internal departments, resolving queries and discrepancies related to invoices and payments efficiently, while escalating issues to line manager.
- Reconciliations: Review and reconcile supplier statements monthly to ensure all accounts are accurate and up-to-date.
- Month-End Support: Assist with month-end procedures, including posting intercompany invoices to meet deadlines.
- Reporting: Assist with year end audit’s, etc, where required.
- Filing and Record Keeping: Maintain a well-organized filing system for invoices, payment runs, and other relevant financial documents.
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Skills and Qualifications
- Attention to Detail: Meticulous accuracy in data input and invoice verification is crucial.
- Communication: Strong verbal and written communication skills to liaise effectively with suppliers and internal stakeholders.
- Organization: Excellent organizational skills to manage a varied workload and adhere to strict deadlines.
- Teamwork: Ability to work independently and collaboratively as part of the finance team.
- Technical Skills: Good working knowledge of Microsoft Excel and experience with accounting software packages.
- Experience: Previous experience in accounts payable, data input, and general administration is often required.
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