Purchase Ledger Clerk

Job Description & Requirements:

Job Description:

• Petty cash reconciliation for month end
• Ensure all purchase orders and purchase invoices (transport, third party and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected
• Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to CODAS (accounts package) by the month end deadline.
• Posting and review of all invoices ensuring accurate GL codes are used at all times
• Maintenance of the statement reconciliation tracker monthly.
• Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
• Responsibility to ensure all purchase invoices are passed for payment within credit terms.
• Respond to all supplier queries and disputes as required, maintain turnaround times on inbox & escalate where appropriate.
• Cover for the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
• Cover for the processing of the Bulk and Third Party invoices into the CODAS (Accounts Pakacge)
• Responsible for updating the utilities tracker
• Question all purchases and ensure we are not paying for services/goods we are not receiving.
• Processing and re-imbursement of employee expenses inline with the company expenses policy
• Looking for opportunities to adopt AI and to automate processes where possible