White Oak UK
Purchase Ledger Clerk
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White Oak Overview
White Oak is an FCA authorised and regulated European Lending Platform which provides capital to support SMEs and mid-corporates through its full suite of flexible lending products. Headquartered in the UK, White Oak’s team of 170 specialists currently services a loan portfolio of over £350 million and have originated over £1.5 billion of assets since 2018. As a financing affiliate of White Oak Global Advisors, LLC (WOGA), White Oak is able to access investor capital to support White Oak’s lending activities to complement its funding from banks and other financial institutions.
Function and Job Purpose
Overall responsibility for purchase ledger function and the processing of employee expenses. Provides holiday/sickness cover for other members of the processing side of the team. Key member of the Finance team.
Description of Role and Key Responsibilities
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- Proposing and coordinating the weekly purchase ledger payment runs
- Purchase ledger; to process purchase invoices and input correct VAT and cost centre codes on to system to update the purchase ledger
- To deal with daily banking transactions and update the cash book
- Management of the company cost centres and reporting when required
- Processing of employee expenses including ensuring compliance with company expense policy and correct submission of all invoices and receipts and associated VAT coding
- Resolving queries related to purchase ledger and employee expenses
- Taking ownership of purchase ledger process on the finance system and becoming a super-user, driving efficiencies and process improvements
- Ensuring optimum use of the PO functionality across the business including training to business users where required
- Uploading of own book payouts to HSBC/Barclays and NatWest
- Making daily payments such as sweeps/transfers/refunds
- Providing forecast cash outflows for operating expenses
- Working with Finance Manager to ensure month end accruals are correct
- Provide back up to raise sales commission invoices
- Provide back up to post sales receipts to Netsuite
- Provide back up to process referrer fees seeking approval if over limit and ensuring prompt payment
- Any other duties deemed reasonable by your line manager.
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Core Skills and Knowledge
- Sound awareness of profession's loans, asset finance and leasing products and businesses.
- Understanding and ability to apply correct VAT coding to invoices for partially exempt companies
- Ability to maintain strong relationships and communicate with key stakeholders.
- Ability to engage in logical reasoning and analysis.
- Knowledge of LDF/White Oak procedures and compliance protocols.
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