East Sussex County Council
Purchase to Pay Officer
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Are you looking to begin your journey in Purchase to Pay?
If so, join us as a Payment Officer in a department that will recognise and reward you for demonstrating an ‘Epic attitude’ - using your Expertise, Passion and Innovation to deliver the highest quality work to support our Customers.
If you enjoy making things happen and are an inspirational leader with a customer-centred approach, apply now!
Role Description
The role of P2P Officer sits within the wider Accounts Receivable and Purchase to Pay Team delivering Business Administration Services (Finance) to internal and external customers and suppliers.
You will be responsible for ensuring that payments to suppliers/vendors are completed promptly and effectively in accordance with County Council policies, procedures, systems and legislative requirements. This role requires you to support the Purchase to Pay Team Leader with governance and administration responsibilities relating to the management and processing of financial transactions in relation to Purchasing and Accounts Payable, specifically, the creation of purchase orders and goods receipting and the raising of invoices, credit notes via various sources effectively and efficiently.
In this role, you will also support the Purchase to Pay Manager in delivering transformation and improvement activities within Purchase to Pay.
After an initial period of in-person training, you will be expected to work a minimum of one day a week at County Hall, Lewes so please ensure you are able to meet this requirement.
Please note that this role does not support visa sponsorship. Applicants must already have the right to work in the UK at the time of application and throughout their employment.
Requirements
We are looking for candidates with
- Effective communication and customer service skills, with the ability to provide clear advice and build effective working relationships with a range of stakeholders.
- Strong organisational and problem-solving skills, with the ability to manage competing priorities, analyse information, and work accurately to deadlines.
- Ability to work collaboratively within a team, adapt positively to change, and remain effective under pressure.
- Experience of working in a Purchase to Pay, finance, or similar administrative environment, including processing transactions using computerised systems.
- Proficiency in Microsoft Office applications, particularly Outlook, Excel and Word, with an understanding of data protection requirements and the importance of confidentiality.
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Key Responsibilities
To succeed in this role you’ll need to be a confident communicator with a real passion for delivering awesome customer service in a fast-paced, deadline-driven environment. Your ability to remain calm under pressure whilst working to tight deadlines within a team environment will be essential.
To apply for this role, please follow the ‘Apply Now’ button above and upload your CV and a Supporting Statement addressing how you meet the following points in the person specification, drawing on any relevant work/life experience, education, or personal interests.
- Communication, Customer Service and Relationship Management Your ability to communicate clearly and effectively with a range of audiences, provide excellent customer service, respond appropriately to customer needs, and build positive working relationships across teams and services.
- Planning, Organisation and Problem Solving Your ability to plan and manage a varied workload, meet competing deadlines, analyse and interpret financial information, and apply practical solutions to problems while maintaining high standards.
- Leadership and Team Working Your ability to work collaboratively, supervise and motivate staff, and contribute positively to achieving shared team and service objectives.
- Adaptability and Decision Making Your ability to work effectively under pressure, adapt positively to change, consider wider business implications, and take appropriate action to support customers, suppliers and services.
- Technical and Systems Knowledge Your ability to use Microsoft Office applications, particularly Outlook, Excel and Word, together with experience of processing financial or similar transactions using computerised systems.
- Professional Knowledge and Compliance Your knowledge of Purchase to Pay processes, Data Protection requirements, records retention principles, and the ability to maintain confidentiality at all times.
Additional Information
Get help with your application
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Please download the Job Description and Person Specification [https://fa-euru-saasfaprod1.fa.ocs.oraclecloud.com/cs/groups/public/documents/document/ytew/mzqy/~edisp/ucmfa10342194.docx] for more information.
For guidance on how to write an application see our how to apply page and our statement on the use of AI.
Interviews will take place in person at ESCC County Hall, Lewes, week commencing 14th September 2026. If you are unavailable on the date offered, please let us know and we may be able to arrange a convenient or alternative interview date.
Candidates who meet certain criteria are given priority when we shortlist. See our priority status page [https://fa-euru-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/External/pages/10009] for details.
We operate flexibly within an agile environment, with laptops supplied by ESCC. Training will be conducted within County Hall, Lewes. We also allow up to 2 days flexi time to be taken, within each month, for additional time worked above the standard 37 hour week.
In return for your commitment, we’ll support you every step of the way with training and encouragement and a team spirit that's unbeatable. You will join a team which offers unrivalled support and offers a fantastic work/life balance, with flexibility and brilliant staff benefits.
We offer a diverse range of benefits to help and support you during your employment. More information can be found on our benefits page.
For an informal discussion about this opportunity contact William Burton-Durham, Purchase to Pay Lead on William.Burton-Durham@eastsussex.gov.uk to request a MS teams call or phone call.
For excellent training and development choose East Sussex.
Your starting salary will be pro rata if the above position is part-time or term-time only.
If you require sponsorship to work in the UK please let the hiring manager know this in your application so we can check eligibility for sponsorship for the role. For further information please go to Work in the UK - GOV.UK (www.gov.uk) [https://www.gov.uk/browse/visas-immigration/work-visas].
If you require any reasonable adjustments, due to disability, to enable you to participate fully in the process please contact the hiring manager on the contact details above.
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