Purchase to Pay Officer

We are looking for a proactive and detail-oriented Purchase to Pay Officer to join our Finance team. This is an excellent opportunity for someone with strong accounts payable or purchase ledger experience who enjoys working in a fast-paced environment and delivering a high-quality service.

Reporting into the Finance team, you will be responsible for supporting the end-to-end Purchase to Pay (P2P) process, ensuring supplier invoices, purchase orders, goods receipts and payments are processed accurately, efficiently and in accordance with company policies.

Working closely with Procurement, Operational teams, Site Managers and suppliers, you will help maintain strong financial controls, ensure suppliers are paid on time, and resolve queries quickly to support the smooth running of the business.

Key Responsibilities

• Process and register supplier invoices using Continia (OCR).
• Match supplier invoices against Purchase Orders (POs) and Goods Received Notes (GRNs) to ensure accurate processing.
• Review invoices for accuracy, VAT compliance and adherence to company policies and approval procedures.
• Investigate and resolve invoice discrepancies, pricing issues and unmatched transactions.
• Work collaboratively with Buyers, Site Managers and operational teams to resolve receipt, delivery and invoice queries.
• Maintain accurate supplier master data and account records.
• Reconcile supplier statements, identifying and resolving outstanding balances and aged items.
• Investigate and clear debit balances on supplier accounts.
• Support the preparation and execution of weekly supplier payment runs, ensuring payments are made within agreed terms.
• Respond professionally and promptly to supplier and internal stakeholder enquiries.
• Manage shared Finance inboxes, ensuring queries are tracked and resolved within agreed timescales.
• Support month-end activities relating to purchase ledger and supplier accounts.
• Contribute to the continuous improvement of Purchase to Pay processes, controls and system efficiencies.
• Maintain accurate records and documentation in line with company procedures and audit requirements.
• Ensure compliance with internal financial controls, company policies and relevant regulatory requirements.