Purchasing Administration Assistant

Purchasing Administration Assistant - Temporary 6-Month Vacancy

We are delighted that due to our continued growth, we have a temporary 6-month vacancy for a Purchasing Administration Assistant role within our Purchasing team at our Bolton F2C facility.

Key Requirements

• Competent user of Microsoft Office Products particularly Excel and Word
• Experience of using software packages such as Sage an advantage
• Ability to communicate effectively in spoken and written English
• Knowledge of Howorth Products and Services an advantage

Key Responsibilities

• Expedite orders on a priority basis
• Bring to the attention of the Purchasing Manager any business-critical orders approaching or past due delivery date
• Processing of Order acknowledgements received from Suppliers & updating of all registers
• Producing updated job reports from Sage to internal colleagues/managers
• Notification of price changing, commodity codes and country of origins and updating of SAGE system
• Invoice checking and query resolution
• Processing Subcontractor Certificates
• Ensure that general filing and administration activities are carried out in a timely and orderly manner as specified by the Purchasing Manager
• Help to liaise with accounts when proforma invoices need to be scheduled for payment
• Saving and hyperlinking of orders into the purchasing register
• Placing purchase orders when needed
• Receiving goods and booking into/out stock system
• Actively maintaining stock records
• Processing approved supplier forms
• Proactively identify and communicate any business-critical orders approaching or past due delivery dates to the Purchasing Manager.
• Demonstrate determination and persistence in achieving goals.
• Show resilience in the face of challenges.
• Maintain focus and accuracy under pressure.
• Anticipate future needs and trends in purchasing and supply chain management.
• Innovate and implement new processes to improve efficiency.
• Any other reasonable request made by line manager or Director to aid the smooth running of the department
• Work with others in a variety of situations. Prioritise work on a daily basis
• Liaise & collaborate across departments throughout the company
• Work under own initiative with minimum supervision
• Communicate with colleagues, supervision, and suppliers to achieve required output