Digital Concepts Engineering Ltd
Purchasing Administrator
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Purchasing Administrator (Part-Time – 25 Hours per Week)
Role Overview
The Purchasing Administrator is responsible for providing administrative and procurement support across the business. The role combines purchasing, supplier management, and financial administration to ensure the timely procurement of goods and services, efficient record management, and effective support to internal stakeholders.
Procurement Responsibilities
- Raise, issue, monitor, and track purchase orders from initial request through to receipt of goods, ensuring accuracy and timely delivery.
- Act as a primary point of contact for suppliers, proactively following up on outstanding orders, resolving delivery issues, and maintaining positive supplier relationships.
- Support the Business Operations and Procurement Manager by researching new suppliers, obtaining competitive quotations, comparing costs, and identifying opportunities to improve value and supplier performance.
- Maintain accurate procurement records, supplier information, inventory data, and purchasing systems to ensure data integrity and reporting accuracy.
- Work closely with the Finance team to reconcile purchase orders, supplier invoices, and goods received notes, ensuring accurate three-way matching and timely resolution of discrepancies.
- Support continuous improvement initiatives within procurement processes to enhance efficiency and cost control.
- Assist with budget monitoring, expense reporting, and administrative financial processes.
- Ensure office policies, procurement procedures, and company standards are consistently followed.
- Provide comprehensive administrative support to management and wider team members where required.
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Additional Administrative Duties
From time to time there may be a need to support the Business Operations and Purchasing Manager with other areas within the team’s remit. These could include:
- Support HR activities including onboarding administration, maintaining employee records and ensuring online e-learning courses are completed and logged.
- Maintain office records, files, and databases.
- Schedule meetings, appointments, and travel arrangements for management.
Required Qualifications
- Proven experience in procurement administration, office administration, purchasing support, or a similar administrative role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with Microsoft Teams and SharePoint.
- Strong organisational, planning, and time management skills.
- Excellent written and verbal communication skills.
- Ability to manage confidential information with professionalism and discretion.
- Ability to successfully pass a BPSS security check.
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Preferred Skills
- Experience using procurement, purchasing, ERP, or office management systems.
- Knowledge of purchase order processing, supplier management, and procurement best practices.
- Basic bookkeeping or accounting knowledge.
- Strong analytical, problem-solving, and multitasking abilities.
- Excellent attention to detail and accuracy.
- Customer-focused approach with strong stakeholder management skills.
Key Competencies
- Procurement and supplier management
- Organisation and planning
- Communication and relationship building
- Attention to detail and accuracy
- Time management and prioritisation
- Financial and commercial awareness
- Problem-solving
- Teamwork and collaboration
- Reliability and accountability
- Adaptability and continuous improvement
Benefits
- Company pension
- Employee discount
- Free parking
- On-site parking
- Sick pay
Work Location: In person
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