Purchasing Administrator - Spanish Speaking

Purchasing Administrator

The Purchasing Administrator is responsible for performing all purchasing tasks within the area of responsibility, including coordinating relevant stakeholders on a local and regional level, planning, sourcing, optimisation, negotiation, supplier liaison and steering, as dictated by business requirements seeking for best quality, innovation, flexibility and total acquisition cost. The Job holder will ensure a fully compliant processing of all low value orders directed to their workflow by Regional Buyers. They will make use of the Coupa system to ensure efficient processing of orders in a timely manner and in-line with agreed KPIs.

Key Responsibilities

• Foster excellent collaboration with the regional purchasing network thanks to regular and relevant communication, best practice sharing as well as with central purchasing departments.
• Coupa Catalogue Management
• New Supplier setup
• Ensure that suppliers nominated are of the highest innovation, quality and flexibility standards, with the best value for money and comply with all group process, procedures, policies and guidelines. Systematically consider sustainability in the nomination process.
• Analyse quotations and tenders, ensuring accuracy vs business requirements and key performance indicators
• Achieve local, regional and global KPIs.
• Escalate any unresolved issues to the Purchasing Management, and/or General Manager as required.
• Responsible for reviewing PRs and checking compliance with Group Guidelines before converting to purchase orders.
• Responsible for authorisation and issuing frame contracts and purchase orders; managing the purchasing process from supplier to end-user.
• Regularly check and maintain the appropriate usage of Frame Contracts and Small Value Orders and taking actions accordingly.
• The Buyer is responsible for managing contracts lifecycle, purchasing records and databases.
• Promote the purchasing cycle by working with all aspects of the business including developing and delivering training to business, developing training material if needed.
• Ensure all departmental templates and documentation are up to date and referenced when necessary.
• Run credit report for all new suppliers and manage ongoing financial risk with existing vendors.
• Assume responsibility for all residual Day-to-day administration including developing and maintaining Purchasing Department’s filing and archiving systems.