Purchasing Assistant (Fixed Term)

If you are ambitious, self-motivated, hardworking, and a team player, and interested in growing your career with an International FMCG business, please read through our job opportunity.

An opportunity (12 months maternity cover) has arisen to work as part of a Purchasing Assistant “Operational” pool to assist any Buyers and Purchasing Managers with administrative tasks related to procurement initiatives. Core activities are to be undertaken in line with documented procedures and based on standardised ways-of-working.

Key Responsibilities:

• Management of routine price requests coming in to the Purchasing Team from McBride customers, sharing enquiries with suppliers, obtaining quotations and providing internal feedback by return within pre-agreed timelines.
• Upon the request of the Buyer / Purchasing Manager, request updated volume forecasts from the sites / divisional teams, and provide reports on actual versus contracted volumes.
• Ensuring that the SAP system is fully up-to-date with all relevant Purchasing information, (for example, Info Records, Source Lists, Vendor and Master Data), so that purchase orders can be placed and that there is an evident audit trail.
• Initiate, where instructed, the creation, modification, or extension of suppliers using the required documentation and adhering to company policy regarding authorisation.
• Respond to invoice anomalies, collating facts and sharing conclusions with the appropriate Buyer or Purchasing manager to achieve a resolution.
• Upon the request of a Buyer or Purchasing manager, input cost saving proposals (COP initiatives) internally, managing the project status from start to completion.
• Conducting day-to-day administrative tasks (for example, answering telephones, booking meetings, filing, contact data maintenance).
• Assist in training new colleagues working in the Purchasing Assistant “Operational” pool.