Office, Reception & Facilities Support

• Maintain a tidy, organised, and welcoming reception area.
• Greet visitors, clients, and suppliers in a professional manner.
• Coordinate day-to-day office operations, including office supplies, stationery, and kitchen stock.
• Coordinate office maintenance and repairs, liaising with relevant service providers.
• Monitor office equipment and arrange maintenance or replacement where required.
• Maintain office records and filing systems.
• Support the People Team with employee onboarding, including workspace preparation.

Administration, Finance & Coordination

• Match delivery notes to purchase orders and invoices, promptly escalating discrepancies to Finance.
• Maintain supplier records, product catalogues, and approved vendor lists.
• Provide administrative support and absence cover for the Accounts Payable function (invoice processing, supplier queries, finance credit card processing).
• Train new starters and other users of the procurement system.
• Support international shipping activities and associated documentation.
• Maintain procurement documentation and compliance records.
• Liaise with Science, Operations, and Finance to understand requirements and prioritise orders.
• Support continuous improvement of procurement, stores, and office processes as the business grows.
• Maintain the confidentiality of sensitive company information.
• Support maintenance of the company asset register, including purchases, locations, maintenance, and disposals.

Qualifications & Experience

Essential

• Previous experience in purchasing, goods-in, stores, supply chain administration, or a comparable role.
• Experience raising and processing purchase orders within a procurement or ERP system.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail, particularly in data entry, stock records, and documentation.
• Good working knowledge of health and safety requirements relevant to goods-in and stores environments.
• Strong communication and interpersonal skills.
• Strong organisational and time-management skills, with the ability to prioritise changing and urgent requirements.
• Ability to work independently and collaboratively as part of a team.
• Flexible and adaptable approach to changing business requirements.
• Professional manner and positive, service-focused approach.

Preferred

• Experience handling regulated goods, including chemicals, biological materials, or hazardous substances.
• Working knowledge of COSHH and applicable safe handling and storage requirements.
• Exposure to import/export documentation or controlled-material procurement, such as Schedule 1 chemicals or Category B biological substances.
• Experience within a scientific, laboratory, agricultural, or life sciences environment.
• GCSEs or equivalent in Maths and English.
• A relevant vocational qualification, such as CIPS Level 2 or 3, an NVQ in Business Administration, or a logistics qualification, although this is not essential.

Behavioural Requirements

• Commitment to, and passion for, the Flyttr mission and values.
• Responsive to the needs of an international business working across different time zones, adapting working patterns in line with business requirements.
• Positive, humble, co-operative, and professional at all times.
• Works with urgency and solves things promptly.
• Resilient and persistent in an innovative and constantly changing environment.
• Proactive, resourceful, and comfortable building processes from scratch.
• Values collaboration and works effectively with global colleagues.

Why Join Us?

At Flyttr, you will be at the forefront of critical global biosecurity efforts, working alongside a dynamic team of scientists, engineers, regulatory experts, and operational leaders on the front lines of some of the world's most pressing pest and public health challenges. You will have the opportunity to make a real contribution to a mission-driven organisation where every role matters — and where no two days are the same.

Please note this role is full-time on site.

Flyttr is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applications from people of all backgrounds and experiences and do not discriminate on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.