Tokyo Electron
Purchasing Specialist
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Job Description
Key Responsibilities:
- Process purchase requisitions and raise purchase orders in BaaN, and later SAP in line with policy and approval matrices.
- Chase suppliers for order acknowledgements, delivery confirmations, and resolve supplier queries to maintain on-time delivery.
- Match supplier invoices to POs and supporting documents; flag discrepancies for resolution and pass valid invoices for payment.
- Maintain purchase order and contract files in SharePoint or designated repositories; follow up on aged POs and unresolved items.
- Support supplier onboarding administration and supplier master data updates.
- Assist with Capex register updates, budget tracking, and basic spend reporting as required.
- Apply purchasing controls, adhere to procurement policy, and support audit requests.
- Provide front-line supplier communication and maintain clear inbox ownership to avoid customer delays.
- Manage all indirect and non-stock purchasing (services, MRO, professional services, etc.).
- Support, coordinate, and manage contingent workforce sourcing via the MSP programme in SAP Fieldglass and coordinate with staffing agencies.
- Develop and improve nonstock purchasing processes and policies for the Customer Fulfilment teams.
- Achieve savings via tendering and cost-down initiatives with key partners.
- Select, onboard, and manage suppliers and agencies; monitor supplier performance and resolve issues.
- Use SAP (procurement) (From October 2027)
- Learn SAP Fieldglass for supplier data, timesheets, and invoicing
- Work closely with planning, logistics, service engineering, finance, and legal to align procurement with operational needs and contracts.
- Track spending, savings, supplier performance, and other KPIs; report to management.
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Skills and Experience Required:
- Experience in procurement/purchasing, and supply chain especially indirect and non-stock categories.
- Experience with contingent workforce programmes and VMS/MSP platforms (SAP Fieldglass preferred).
- Comfortable with SAP procurement tools.
- Experience in commercial, negotiation, and stakeholder management skills.
- Experience managing suppliers and working within a team.
- Good reporting, organisation, and communication skills.
Education:
- A-levels, BTEC, NVQ Level 3, or equivalent vocational qualification in business, supply chain, procurement, or related discipline; OR Apprenticeship in procurement/administration; OR Foundation Degree / HND.
- Desirable: Bachelor’s degree in business, supply chain, or procurement, or professional procurement qualification (e.g., CIPS) — or equivalent practical experience.
Working Conditions:
- Hybrid working, two-day office-based. Possible business travel across TEL sites and supplier visits.
- Works with global and regional teams.
- Fixed term contract (18 months)
Success Measures:
- On-time procurement and PO cycle times.
- Reduction in aged/unresolved POs.
- Accuracy of invoice matching and reduction in payment exceptions.
- Supplier responsiveness and on-time delivery for locally managed items.
- Compliance with procurement policy and audit readiness.
- MSP metrics: time to fill, compliance, cost control.
- Quality, compliance, safety, and infosec successes
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Compensation:
Individual pay is determined based on multiple factors, including but not limited to location, experience, skills, job-related knowledge, relevant education, certifications, and/or training. In addition to base salary, we offer (full time regular employees) a comprehensive benefits package and for certain roles eligibility in our bonus plan and long-term incentives as applicable. The talent advisor can share more details about total compensation for the role in your location during the hiring process.
About Us:
Tokyo Electron Limited (TEL) is an Equal Opportunity Employer (EEO). As such, all qualified applicants will receive consideration for employment regardless of race, colour, religion, belief, sex, national origin, age, disability, gender identity, membership to a traveller community, or any other legally protected characteristic. TEL acknowledges that diversity creates an innovative culture and aims to create a workplace where everyone is treated fairly and can succeed based on merit and qualifications.
Subsidiary:
Tokyo Electron Europe Ltd.
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