Key Responsibilities

Quality Management & Assurance

• Develop, implement, maintain, and continuously improve the Quality Management System (QMS) in line with applicable industry standards, regulatory requirements, and organisational objectives.
• Develop and implement quality assurance processes, including quality metrics, performance monitoring, corrective actions, and continuous improvement initiatives.
• Identify potential quality, compliance, and document control risks and implement appropriate controls and mitigation measures.
• Conduct regular internal compliance audits to identify areas for improvement and ensure adherence to established procedures.
• Promote a culture of quality, accountability, consistency, and continuous improvement across the organisation.

Document Control & Information Management

• Establish and maintain effective document control procedures, ensuring documents are appropriately created, reviewed, approved, distributed, stored, and archived throughout their lifecycle.
• Ensure compliance with agreed Document Management Plans, document numbering conventions, document status requirements, templates, formats, and filing structures.
• Manage and maintain Master Document Register(s), ensuring information remains accurate and aligned with programme and scope changes.
• Establish and maintain document workflows in accordance with agreed review and approval matrices.
• Monitor document submissions, reviews, approvals, and returns to ensure agreed deadlines are achieved.
• Manage records retention and archiving in line with agreed schedules, including appropriate handling of sensitive/confidential data.

EDMS & Systems Administration

• Manage the organisation’s Electronic Document Management System/Common Data Environment platforms, including Aconex and SharePoint, acting as the primary point of contact for system queries and administration.
• Maintain user directories, access permissions, document structures, and system configuration to support effective information management.
• Conduct regular system compliance audits, ensuring file naming, storage, access, document status, and system use remain compliant with agreed procedures.

Training, Guidance & Communication

• Provide training, guidance, and support to employees, project teams, and contractors on quality management, document control processes, systems, and best practices.
• Develop and maintain user guides, procedures, and quick-reference materials to support consistent application of processes.
• Clearly communicate and present quality and document control procedures to colleagues, project teams, and contractors.

HSEQ & Project Support

• Support HSEQ management across projects, actively contributing to the organisation’s zero-harm objective.
• Build strong working relationships across the organisation to support effective communication, collaboration, and delivery of project requirements.

Continuous Improvement & Digitalisation

• Proactively identify opportunities for process improvement, standardisation, automation, and effective use of technology to improve efficiency and quality.
• Continuously review and enhance quality and document control processes to ensure they remain effective, consistent, and aligned with organisational and project requirements.

Experience and Qualifications

Required

• Min 5 years of experience in project document control and/or quality management, preferably within large-scale, multidisciplinary projects.
• Strong knowledge and practical experience of dedicated EDMS/CDE platforms (e.g. Aconex, SharePoint, Projectwise).
• Experience developing, implementing, and maintaining quality and document management systems and procedures.
• Good understanding of quality assurance, compliance, auditing, corrective actions, and risk management.
• Excellent working knowledge of relevant industry quality standards and regulatory requirements (ISO 9001 as a minimum) and of Microsoft Office, with experience managing a wide range of document and file types.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Exceptional attention to detail and a consistent focus on accuracy and quality.
• Excellent communication and interpersonal skills, with the ability to work effectively with colleagues, project teams, contractors, and other stakeholders.
• Ability to develop and maintain effective working relationships across multidisciplinary teams.
• Confident in providing training, guidance, and support to users at all levels.
• Proactive, self-motivated, and able to use initiative to identify and resolve issues.
• Strong team player who works collaboratively to achieve organisational and project objectives.

Desired

• Experience within the renewable energy sector, construction, engineering, or a similar project-based environment.
• Experience identifying opportunities for digitalisation, automation, and process improvement within quality or document management.

Your application

To apply for this exciting opportunity, email your CV and Cover Letter to hr@simplyblueenergy.com by the closing date of 2 October 2026

At Simply Blue Energy, we know we are only as good as our people. We value diversity and are proud of our inclusive culture, making Simply Blue Energy a great place to work and where our people feel valued, have their voices heard and can be true to their authentic selves. Diversity is one of our core values, not just because it is the right thing to do, but because it will help us be more innovative and more effective in our mission of working with the oceans to fight climate change.

We are an equal opportunity employer and are committed to creating an inclusive workplace where everyone is valued and respected. We welcome applications from people of all backgrounds and do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation. We particularly encourage applications from people who are currently underrepresented within our industry, including women, people with disabilities and people from ethnic minority backgrounds.