AJ Chambers ®
Real Estate Legal EA
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We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Commercial Real Estate team.
The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.
This is a full-time, permanent role with hybrid working and great benefits. Working hours of 9.30 am to 5.30 pm.
Key Responsibilities
Partner & Stakeholder Support
- Act as a professional, client-focused ambassador for partners both internally and externally
- Build highly effective working relationships with multiple partners
- Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals
- Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities
- Attend meetings, take minutes where required, and proactively follow up on actions
Diary & Inbox Management
- Take full ownership of complex and demanding partner diaries
- Proactively manage conflicts, queries, and last-minute changes
- Ensure partners are fully prepared for meetings and commitments
- Manage inboxes on behalf of partners, including:
- Drafting and sending emails
- Highlighting urgent or sensitive correspondence
- Redirecting client-critical emails to relevant fee earners or team members
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Financial, Billing & Matter Management
- Demonstrate strong commercial and financial awareness
- Coordinate billing processes on behalf of partners
- Proactively organise WIP and financial review meetings
- Work closely with finance teams and client administrators to meet billing deadlines
- Take ownership of financial and matter management processes, including chasing unpaid bills
- Handle complex compliance and billing-related matters
Business Development & Marketing Support
- Liaise with Marketing and Business Development teams
- Coordinate BD activities for the team
- Play a key role in organising client events, seminars, and conferences
Travel & Logistics
- Arrange complex travel end-to-end, including:
- Flights, accommodation, visas, and currency
- Manage arrangements in line with individual preferences
- Ensure diaries are fully updated with all travel details
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Process Improvement & Leadership
- Introduce and implement best practice operational processes
- Act as a role model and change agent within the support function
- Work closely with the Secretarial Team Leader to improve ways of working
- Take full ownership of tasks, managing workload against deadlines and business needs
Working Environment
- Collaborative, inclusive, and high-performing culture
- Hybrid working model, balancing office presence with flexibility
- Central London office location
- Strong emphasis on wellbeing, teamwork, and professional growth
Candidate Profile
Essential Skills & Experience
- Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm
- Exceptional diary and inbox management skills
- Strong commercial and financial awareness
- Highly organised, proactive, and detail-focused
- Confident communicator with strong stakeholder-management skills
- Comfortable working at pace and handling competing priorities
For more information, please apply directly or contact Jess at AJ Chambers.
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Jessica, London
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