AJ Chambers ®
Real Estate Legal PA
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We are seeking an experienced and highly organised Legal Personal Assistant to provide comprehensive support to senior stakeholders, fee earners and clients.
As a Legal PA you will play a key role in ensuring the smooth delivery of client services, acting as a trusted support partner across a broad range of administrative, financial, client relationship and project coordination activities.
Key Responsibilities
Client & Stakeholder Support
- Act as a key point of contact for clients, managing communications professionally and efficiently.
- Build and maintain strong relationships with internal stakeholders and external clients.
- Coordinate client meetings, ensuring all logistics, materials and follow-up actions are managed effectively.
- Support client care initiatives and contribute to delivering an outstanding client experience.
Diary, Travel & Meeting Management
- Manage complex diaries and scheduling for senior stakeholders.
- Organise meetings, conference calls and events, including room bookings, catering and technology requirements.
- Coordinate domestic and international travel arrangements and itineraries.
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Project & Business Support
- Assist with the preparation of presentations, pitches, reports and client-facing materials.
- Coordinate and support client projects, ensuring deadlines and deliverables are met.
- Work closely with Business Development and Marketing teams on events, initiatives and client activities.
- Identify opportunities to improve processes and enhance service delivery.
Financial Administration
- Support billing, invoicing, expenses and time recording processes.
- Liaise with finance teams regarding client accounts, billing queries and credit control matters.
- Produce financial and management reports as required.
Administrative & Compliance Support
- Manage file opening, conflict checks and risk assessment processes.
- Draft engagement documentation and maintain accurate client records.
- Ensure information is updated across relevant systems and databases.
- Coordinate document production, scanning, filing and administrative workflows.
- Monitor and prioritise workloads to ensure deadlines are consistently achieved.
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About You
- Experienced in a Personal Assistant, Executive Assistant or Client Services support role.
- Comfortable working within a professional services, legal, financial or corporate environment.
- Highly organised with the ability to manage multiple priorities simultaneously.
- Proactive, solutions-focused and able to work independently.
- Confident communicating with stakeholders at all levels.
- Skilled in Microsoft Office and experienced using business management systems.
- Detail-oriented with a commitment to accuracy and excellence.
What's On Offer?
- Hybrid working model
- Exposure to senior leadership and high-profile clients
- Collaborative and supportive team environment
- Genuine career development opportunities
- Competitive salary and benefits package
For more information, apply directly or contact Jess at AJ Chambers.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
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