Culture Guru
⭐ Reception Administrator ⭐
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🏗️🦺 Reception Administrator – Construction & Fit-Out 🏠🏢
Salary: up to £30,000 (dependent on experience) + benefits
Hours: 40 hours per week (08:00hrs – 17:00hrs)
Start: ASAP (happy to wait for a notice period)
Contract: Permanent / Full-Time – Office-based (5 days per week onsite)
Location: City of London
Are you a warm, unflappable people-person who loves being the face of a busy office and keeping everything running like clockwork!?
Culture Guru is recruiting for a confident, organised Reception Administrator for a well-established construction and fit-out business, entering an exciting period of growth and looking for a brilliant front-of-house all-rounder to be the heartbeat of their East London head office.
This role would suit someone who can greet clients, project teams and contractors with a smile and make every visitor feel welcome, someone who genuinely takes pride in a tidy, well-run office, and someone who can juggle reception duties alongside varied business administration without dropping a ball – all while being the person everyone can rely on.
The wider team is already in place, so your focus is purely on what you do best: running a seamless front-of-house and keeping the office humming. Please note this is a fully office-based role, five days a week, with no hybrid or remote working.
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Responsibilities
- Meeting and greeting clients, professional teams and contractors, and making every visitor feel welcome
- Managing the meeting room diary – making sure rooms are set up, IT is working, refreshments are stocked and spaces are left ready for the next booking
- Answering incoming calls, taking messages, and filtering and transferring as appropriate
- Processing staff expenses and business mileage claims, liaising with the accounts team
- Setting up and managing stationery accounts and the wider office stock ordering system
- Arranging courier bookings and keeping accurate records
- Data input and record maintenance on the company CRM system
- Handling incoming and outgoing post, deliveries and offsite archiving
- Occasional scanning, printing and binding of documents, plus keeping the staff list up to date
- Supporting the Reception Manager with day-to-day office management and facilities coordination
- Being the custodian of a tidy, presentable office and helping maintain a high standard throughout
- Assisting with building maintenance and repairs – liaising with contractors and helping ensure issues are resolved promptly
- Supporting Health, Safety and Environmental administration to keep the office compliant
- Maintaining documentation for company pool cars (insurance, breakdown cover, MOT, servicing)
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Desirable attributes of the successful candidate
- Previous experience in a busy office or front-of-house environment
- A confident, professional telephone manner and a smart, presentable approach to greeting guests
- Strong attention to detail and a methodical, organised way of working
- The ability to prioritise, stay calm and stay effective under pressure
- A clear, articulate and positive communicator
- Proficient in Microsoft Office
- Comfortable working independently and using your own initiative
- Educated to GCSE grade C / level 4 (or equivalent) in English and Maths as a minimum
- Confident and assertive when needed – able to hold the line with colleagues at all levels to keep things running smoothly
- Reliable, trustworthy, energetic and a genuine team player with a real "can do" attitude
Apply with your CV today to avoid missing the opportunity to join a business during an exciting time of growth!
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