Culture Guru
⭐ Reception Administrator (Temporary) ⭐
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🏗️🦺 Reception Administrator (Temporary – Holiday Cover) – Construction & Fit-Out 🏠🏢
Salary: £14ph
Hours: 40 hours per week (08:00 – 17:00)
Contract: Temporary
When: September to November (covering periods of annual leave)
Location: City of London - fully office-based, 5 days per week onsite (no hybrid or remote)
✅ Are you a warm, unflappable people-person who loves being the face of a busy office and keeping everything running like clockwork - and available now for a short, fixed-term stint?
🚀 Culture Guru is recruiting a confident, organised Reception Administrator to provide holiday cover for a well-established construction and fit-out business. This is a temporary role for September, October, and November to keep the busy head office running smoothly while a key team member is away.
⭐ It would suit someone available immediately for temporary work who can hit the ground running: greeting clients, project teams and contractors with a smile, taking genuine pride in a tidy, well-run office, and juggling reception duties alongside varied business administration without dropping a ball - the person everyone can rely on from day one.
📬 The wider team is already in place, so your focus is purely on what you do best for the duration of the cover: running a seamless front-of-house and keeping the office humming. Please note this is a fully office-based, temporary role, five days a week, with no hybrid or remote working.
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🤓 Responsibilities of the role, but not limited to:
- Meeting and greeting clients, professional teams and contractors, and making every visitor feel welcome
- Managing the meeting room diary – making sure rooms are set up, IT is working, refreshments are stocked and spaces are left ready for the next booking
- Answering incoming calls, taking messages, and filtering and transferring as appropriate
- Processing staff expenses and business mileage claims, liaising with the accounts team
- Setting up and managing stationery accounts and the wider office stock ordering system
- Arranging courier bookings and keeping accurate records
- Data input and record maintenance on the company CRM system
- Handling incoming and outgoing post, deliveries and offsite archiving
- Occasional scanning, printing and binding of documents, plus keeping the staff list up to date
- Supporting the Reception Manager with day-to-day office management and facilities coordination
- Being the custodian of a tidy, presentable office and helping maintain a high standard throughout
- Assisting with building maintenance and repairs – liaising with contractors and helping ensure issues are resolved promptly
- Supporting Health, Safety and Environmental administration to keep the office compliant
- Maintaining documentation for company pool cars (insurance, breakdown cover, MOT, servicing)
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😍 Desirable attributes of the successful candidate:
- Available immediately for a temporary, fixed-term assignment
- Previous experience in a busy office or front-of-house environment
- A confident, professional telephone manner and a smart, presentable approach to greeting guests
- Strong attention to detail and a methodical, organised way of working
- The ability to prioritise, stay calm and stay effective under pressure
- A clear, articulate and positive communicator
- Proficient in Microsoft Office
- Comfortable working independently and using your own initiative
- Educated to GCSE grade C / level 4 (or equivalent) in English and Maths as a minimum
- Confident and assertive when needed – able to hold the line with colleagues at all levels to keep things running smoothly
- Reliable, trustworthy, energetic and a genuine team player with a real "can do" attitude
This is a fantastic short-term opportunity to network and join a growing business during a busy period.
Apply with your CV today to avoid missing out on this temporary role!
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