Alongside this, you will take on a growing set of Executive Assistant duties supporting our C-Suite, giving you real exposure to senior leadership and the foundation to develop into a full EA role over time.

Responsibilities

Front of House & Office Operations

• Serve as the first point of contact for visitors, clients, and guests—delivering a warm, professional, and polished front-of-house experience.
• Manage the reception desk, including answering and directing calls, handling deliveries, and maintaining visitor logs.
• Oversee meeting room bookings and ensure rooms are set up and ready in advance of meetings.
• Maintain office supplies, equipment, and vendor relationships, ensuring the office is well-stocked and operational at all times.
• Support the onboarding of new joiners, including desk setup coordination and office orientation.
• Assist in facilitating internal events as directed by the Events and Communications lead.
• Ensure front-of-house and communal areas are consistently presentable and reflect our standards.
• Uphold confidentiality and data protection standards across all visitor and administrative processes.

Executive Assistant Support

• Assist with diary and calendar management for C-Suite executives, helping to keep priorities straight and schedules on track.
• Coordinate meetings and appointments end to end, including preparation of agendas, briefing materials, and follow-up action tracking.
• Draft and review executive correspondence, presentations, and documentation to a high standard.
• Arrange domestic and international travel—including flights, accommodation, ground transport, and detailed itineraries.
• Support expense management and invoice processing in line with company policy.
• Assist with the coordination of leadership team meetings, including logistics, papers, and action tracking.
• Handle confidential business matters and ad hoc projects with discretion and sound judgement.

Requirements

• Experience in a busy, professional reception or front-of-house role, ideally within a corporate, financial services, or technology environment.
• A polished, confident front-of-house presence—comfortable as the face of the business for senior visitors and clients.
• Some exposure to EA or executive admin duties, whether formal or informal—diary management, travel booking, correspondence, or meeting coordination.
• Exceptional written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• Proficient in Microsoft 365 (Outlook, Teams, Word, Excel) and confident picking up new tools and platforms quickly.
• Calm and composed when managing competing demands, with a proactive and self-sufficient mindset.
• High degree of discretion and professionalism when handling confidential matters.
• Comfortable in a fast-paced, growth-stage company where priorities can shift.
• Experience with visitor management systems or booking tools is advantageous.

Interested?

If you are passionate about leveraging technology to transform regulatory compliance and meet the qualifications outlined above, we invite you to apply. Please submit your resume detailing your relevant experience and interest in CUBE.

CUBE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.