Deep Sea Electronics Ltd
Receptionist Administrator
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Deep Sea Electronics Receptionist Administrator
Deep Sea Electronics is a global leader in the design and manufacture of generator controllers, automatic transfer switch controllers, battery chargers, and vehicle and off-highway control systems. With over 200 employees across four continents, our products support customers in more than 150 countries worldwide.
We’re looking for a friendly, organised, and proactive Receptionist Administrator to join our team at our Hunmanby site. As the face of our business, you’ll create a positive first impression for visitors while keeping our front-of-house operations running smoothly.
In this varied role, you’ll welcome guests, manage incoming calls and emails, and provide essential administrative support across the office and finance teams. No two days will be the same, making this a great opportunity for someone who enjoys a dynamic and people-focused position.
This is a part-time role, working 22 hours per week across Monday, Tuesday, and Friday.
We’re looking for someone who is flexible, reliable, and happy to support the wider team when needed. Covering Wednesday and Thursday for annual leave.
Requirements
- Good MS Office knowledge and skills
- Ability to demonstrate excellent customer service and strong interpersonal skills
- Ability to work independently in addition to part of a team
- Self-motivated and positive attitude
- Highly organised; ability to handle multiple tasks and apply judgment to prioritise
- Proven experience in a similar role
- GCSE qualified or equivalent
- Full UK Driving License
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Key Duties & Responsibilities
- Managing the welcome process and registration of visitors to the building according to security procedures
- Answering the phone, redirecting calls and voicemail messages as required, and managing emails
- Sorting and distributing incoming post
- Produce invitation letters for visa applications
- Booking internal meeting rooms for colleagues and ensure refreshments are stocked
- Raise internal purchase orders when re-stocking is needed
- Setting up meeting rooms with refreshments for visitors when requested
- Ensure meeting rooms are left tidy after meetings have concluded
- Arranging lunches for business meetings and collection thereof
- Record details of all lunches provided for HMRC purposes
- Booking overnight accommodation and taxis for colleagues and visitors
- Responsible for the administration of the company pool car records. To include:
- Booking the pool cars out/in for colleagues, carry out licence and DVLA checks, book MOTs and service
- Filing supplier invoices
- Set up/amend new/existing supplier accounts in the company’s ERP system
- Collect carriage manifests for the sales department and file
- Reconcile weekly supplier invoices to the carriage manifests
- Any other ad hoc duties for management or colleagues
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Internal & External Relationships
- Visitors
- Suppliers and service contractors
- Internal departments
Benefits
- 25 days holiday & Bank Holidays
- Flexible holiday scheme
- Bupa Healthcare package & Life Assurance
- Enhanced Maternity/ Paternity pay
- 5% Pension contributions
- Companywide performance based annual bonus scheme
For full details of the job please download the job description by following the link below:
Receptionist Administrator - Job Description (1).pdf
For further information or an informal chat contact our Internal Recruitment Team, on 01723 890099. If this role isn't quite right for you, but you are interested in future vacancies with Deep Sea Electronics please continue to monitor our website for regular updates. DSE is an equal opportunity employer. A copy of our statement is available on request.
Please see linked below our Job Applicant Data Privacy Notice which sets out what personal data we, Deep Sea Electronics Ltd (DSE), hold about you and how we collect and use it during and after the recruitment process.
Job Applicant Privacy Notice.pdf
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