Vacancy: Receptionist – Alternative Provision

Start date: ASAP

Contract details: Permanent – 39 Weeks per year (Term Time Only)

Hours: 30 Hours per Week

Grade: Grade 3, Scale Point 4-5

Actual Salary: £18,208 - £18,496

FTE Salary: £22,457 - £22,812

About Us

We are a Multi Academy Trust comprising of six secondary schools and one primary school with over 750 employees and over 5,500 students, based in Dudley, West Midlands.

At Invictus we are values driven and as such believe ‘anything is possible’. Our alternative provision estate supports learners to share the same ethos; young people who are most vulnerable are supported to flourish and experience success. Both Greenhill Alternative Learning Campus in Halesowen and Invictus Revive Learning Centre at Leasowes High School aim to support young people in KS3 and 4 who have been unable to achieve in a mainstream setting.

We are seeking a receptionist who will provide administrative support to a small alternative education centre. The post holder will perform receptionist duties and provide daily support for visitors, staff, students and stakeholders. You will be supported by a team of dedicated support staff and leaders in a joint approach to secure the best outcomes for young people.

This is a part time position based in well-equipped and well-resourced learning environments. If you are resilient, hardworking, and organised we would welcome your application to join the ‘dream team’. https://www.apinvictus.co.uk

Working under guidance of the AP Learning Manager the successful candidate will provide both academic and pastoral support to students in alternative provision to overcome barriers to learning in order to achieve excellent outcomes both academic and pastoral. A feature of this role will be supporting behaviour systems and reintegration of young people back into a mainstream setting.

Regular duties would include:

• Be the first point of contact/front line in receiving visitors, staff and students to the centre. Welcome and receive visitors, signing in and dealing with directing staff, students, parents, governors and visitors as appropriate.
• Be responsible for access control to site, open/lock and monitor reception doors.
• Managing the centre’s entry system and visitor logs.
• Sign students in and out of provision.
• Where applicable check visitors/contractors DBS compliance.
• Co-ordinate the centre’s on call system, ensuring staff are informed of issues and are directed to the relevant room/area.
• Collect student lunch orders and forward to the catering department.
• Take minutes as required at local meetings.
• Operating the centre’s main telephone, transferring calls or taking and delivering messages as appropriate.
• Managing the centre’s main email inbox, replying, forwarding messages and making appointments for staff as appropriate.
• Managing the centre’s notice board at school site or on school systems – adding and removing content as appropriate.
• Updating the school calendar, adding and removing content as appropriate.
• Updating the school website, adding and removing content as appropriate.
• Receiving and sorting incoming mail for delivery to appropriate staff. Distribute internal mail accordingly.
• Recording, stamping/franking and posting outgoing mail.
• Sign for parcels/deliveries and advise staff to collect.
• Assisting with the administration of Free School Meals.
• Assisting with the maintenance of the student database ensuring student records are updated as and when required.
• Assisting in the maintenance of the filing and archiving systems.
• General clerical and administrative tasks such as photocopying, sending correspondence, printing, faxing, laminating etc.