Saint John Southworth Catholic Academy Trust
Receptionist And Administrative Assistant
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About Us
St Thomas More Language College is a thriving Catholic institution which offers a rich and diverse curriculum for its students and a commitment to development opportunities for its staff.
The college is a part of the Saint John Southworth Catholic Academy Trust which promotes a collaborative environment, founded on Catholic Social Teaching and the principles of solidarity and subsidiarity, ensuring pupils and staff are supported to grow and succeed.
Key Responsibilities
As Receptionist & Administrative Assistant, you will:
- Act as the first point of contact for all visitors, parents and stakeholders, both in person and by telephone
- Provide a warm, professional and efficient reception service at all times
- Support the day-to-day administration of the school, ensuring systems run smoothly
- Manage incoming calls, emails, post and deliveries accurately and confidentially
- Assist with meeting room bookings, school events and hospitality arrangements
- Maintain accurate records, including student data and visitor sign-in systems
- Support admissions processes and school communications such as newsletters
- Handle reception-based financial transactions and maintain accurate records
- Uphold the highest standards of safeguarding, confidentiality and data protection
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What We Are Looking For
Our ideal candidate will:
- Have at least five GCSEs (including English and Maths)
- Have experience working in an administrative or customer-facing role
- Be confident, approachable and professional when dealing with a range of stakeholders
- Demonstrate excellent organisational and time management skills
- Have strong communication skills, both written and verbal
- Be able to remain calm and effective in a busy, fast-paced environment
- Have excellent attention to detail and a proactive approach to problem-solving
- Understand the importance of safeguarding and confidentiality
- Be confident using Microsoft Office and digital systems
- Experience in a school environment is desirable but not essential.
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What We Offer
- A supportive and collaborative working environment
- Opportunities for training and professional development
- The chance to work closely with senior leaders and contribute to whole-school improvement
- A Trust committed to staff wellbeing and high-quality education
- Access to the Local Government Pension Scheme
- Access to our cycle to work scheme
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