Management Level

Lenvi is a growing technology business based in Leeds, providing specialist software and analytics solutions to clients across the UK and international markets.

We are seeking a Receptionist to join our Office Management team, providing front-of-house and administrative support to colleagues, customers and visitors across the business.

This role will see you play an important part in ensuring the smooth day-to-day running of our Leeds head office, acting as the first point of contact for visitors and supporting a professional and welcoming workplace environment.

Working closely with colleagues across the business, you will be responsible for front desk operations, managing visitor enquiries, coordinating appointments, handling incoming mail and providing general administrative support as required.

Please note that this will be an office based role and you will be based in our Leeds Head Office 5 days per week.

What you will be doing:

• General management of the telephone system, including the receipt of incoming calls, recording messages, and forwarding to the relevant department/employee in line with Company policy.
• Welcoming visitors into the building, ensuring relevant signing in procedures are adhered to and visitor parking allocated/managed as required.
• Booking travel arrangements for internal and external parties.
• Processing of both incoming and outgoing post.
• Managing courier facilities, collection and deliveries.
• The management of internal meeting rooms including the administration of the meeting room Outlook system and ensuring meeting rooms and office areas are well presented at all times.
• Arrangement of refreshments and lunches for meetings as required.
• General management of office facilities.
• Maintenance of general office, staff welfare and stationery supplies.
• Assisting with the arrangements for Lenvi’s social events.
• Co-ordination of internal charity work and fundraising events in line with current patrons.
• Company-wide communications not limited to; upcoming events and car parking.
• General office administration tasks as required including but not limited to:
  • Onboarding and offboarding staff in line with Company Policy
  • Managing requests from Project Managers, Developers, Designers etc.
  • Ensuring smooth operation of facilities and equipment
  • Management of staff volunteering days