York and Scarborough Teaching Hospitals NHS Foundation Trust
Records Services Archive Coordinator - Fixed Term 2 Years
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Would you like to be part of a new team delivering a key service across our Trust?
The Trust holds a variety of types of records both at Trust managed archive facilities and also at 3rd party storage companies. Each type of record will have various assessment criteria in order to determine correct retention and destruction protocol in line with legislative requirements.
To achieve this goal we are looking for highly motivated, capable and pro-active individuals to deliver and help develop the Archive Team within the Health Records Department.
Responsibilities
The role involves being responsible for the retention, destruction and scanning of patient documents, delivering a high quality service for all service users and providing a comprehensive, confidential, and effective archiving service to the Trust.
Key Responsibilities
- Responsible for the retention, destruction, and scanning of patient documents.
- Deliver a high quality service for all service users.
- Provide a comprehensive, confidential, and effective archiving service to the Trust.
Requirements
We are looking for enthusiastic individuals with:
- Good communication skills.
- Excellent team working, organisational, and time management skills.
- Physical fitness due to the significant amount of manual handling involved.
- Ability to work closely with Health Records managers and external departments to help cement and improve the service as it develops.
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Location
This is cross-site and you will be required to work from York Hospital and both our Rawcliffe and Clifton Moor sites.
Other Requirements
- The ability to transport yourself and equipment across the locality during the course of a normal working day is required for this vacancy.
- Provide supervision to Records Services Operatives (Band 2) staff in the absence of Team Managers.
Benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
- 27 days holiday rising to 33 days (depending on NHS Trust service).
- A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully.
- A variety of different types of paid and unpaid leave covering emergency and planned leave.
- Confidential advice and support on personal, work, family, and relationship issues, 24/7, from our Employee Assistance Programme.
- NHS Car Lease scheme and Cycle to Work scheme.
- An extensive range of learning and development opportunities.
- Discounts on restaurants, getaways, shopping, motoring, cinema, and finance from a range of providers.
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Additional Information
- This job is currently going through formal job matching and therefore the noted banding is indicative.
- Unsuccessful applicants within the last 6 months need not apply.
- This vacancy will be considered for a secondment opportunity. Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.
- Please note: This post may become Permanent at the end of Fixed Term/Secondment.
- Interviews for this post will be held face to face with no remote option available.
Trust Information Pack
https://yorkhospitals.pagetiger.com/hdjgxd
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Contact Information
For further details / informal visits contact:
- Name: Tracey Oosthuizen
- Job Title: Records Services Operations Manager
- Email Address: tracey.oosthuizen@nhs.net
- Telephone Number: 01904 724575
Other Contacts
- Name: Sally Grabham
- Contact Email Address: s.grabham@nhs.net
- Contact Telephone Number: 01904 725778
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