About Us

JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom. Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care. Everything we do is driven by a shared purpose: helping people build the families they dream of.

About the Role

As Recruitment Administrator at JD Healthcare, you will provide accurate, efficient and well-organised recruitment administration support across our multi-site organisation. Working closely with the HR and Recruitment Team, you will be a key point of contact for candidates and hiring managers throughout the recruitment process — managing the ATS, coordinating interviews, supporting pre-employment checks and ensuring new starters have a smooth onboarding experience. This is an excellent opportunity for someone looking to develop a career in recruitment within a purpose-driven healthcare organisation.

What You Will Do

• ATS management — Maintain and update TeamTailor day to day, including posting adverts, managing candidate pipelines, moving candidates between stages and keeping the system accurate and up to date
• Candidate communications — Send interview invitations, rejection notifications and other candidate-facing communications in a timely and professional manner
• Interview coordination — Schedule interviews across multiple sites, liaising with hiring managers and candidates to confirm arrangements
• Pre-employment checks — Coordinate all pre-employment checks required in a regulated healthcare setting — including right to work, references, DBS, professional registration and occupational health clearance — ensuring no one starts until checks are satisfactorily completed
• Onboarding — Prepare offer letters, contracts and contractual change letters, and coordinate onboarding and induction arrangements for new starters
• Job descriptions — Support the recruitment team and hiring managers to maintain accurate, up-to-date job descriptions in the correct format
• HR support — Provide general administrative support to the wider HR Team as required, contributing to the smooth running of the people function across the organisation.
• Reporting — Produce accurate recruitment data and reports as required including vacancy tracking, time to hire and pipeline metrics
• Compliance & audit — Maintain accurate recruitment records and support internal audits and regulatory inspections
• Continuous improvement — Keep recruitment templates, letters and process guides up to date and suggest improvements to make the recruitment function more efficient