Charles Trent Ltd
Recruitment & HR Administrator
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About The Role
We’re looking for an experienced Recruitment & HR Administrator to join our People team at Charles Trent.
This is a varied, hands-on role combining full-cycle recruitment with accurate HR administration. You’ll support every stage of the employee journey - from the moment a vacancy is approved, through recruitment and onboarding, to probation and ongoing employment.
We need someone who genuinely enjoys recruitment but is equally comfortable with the detail and organisation needed to keep HR administration running smoothly. You’ll work closely with hiring managers across the business and the HR Manager to ensure candidates receive a great experience and our employee records and processes are accurate, compliant and up to date.
What you’ll be doing
Recruitment
- Manage vacancies from approval through to offer using our ATS.
- Work with hiring managers to understand requirements across operational, technical and professional roles.
- Write engaging job adverts and maintain accurate job descriptions.
- Advertise roles across job boards, social media, our careers site and internal channels.
- Screen applications, arrange and conduct interviews and provide candidate feedback.
- Build strong relationships with recruitment agencies and manage temporary staffing requirements.
- Attend recruitment events and job fairs.
- Track recruitment data including time to hire, cost per hire and source of hire.
Offers, onboarding & probation
- Prepare offer letters and contracts accurately and promptly.
- Complete Right to Work checks and maintain compliant records.
- Request references, driving licence checks and other role-specific checks.
- Coordinate new starter arrangements with managers, including IT, equipment, uniform/PPE, induction and health & safety.
- Set up new employees correctly on our HR system and ensure payroll receives accurate information.
- Track probation reviews, remind managers and ensure outcomes are properly documented.
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HR administration
- Maintain accurate employee records, including contractual changes, absence and training.
- Prepare HR letters and employment documentation.
- Manage the administration of the leaver process.
- Provide accurate starter, leaver and employee-change information to payroll.
- Take accurate notes during formal HR meetings when required.
- Maintain confidential personnel records in line with UK GDPR and retention requirements.
- Produce HR reports including headcount, turnover, absence and recruitment information.
- Support uniform and PPE ordering and company merchandise administration.
- Respond to day-to-day HR queries and escalate more complex matters appropriately.
- Support wider People initiatives, employee engagement, communications and continuous improvement.
What we’re looking for
You’ll ideally have:
- At least 2 years’ experience managing end-to-end recruitment, preferably in-house.
- Previous HR administration experience, including contracts, employee records and starter/leaver processes.
- Excellent attention to detail and a strong “right first time” approach.
- Working knowledge of Right to Work requirements and a good awareness of UK employment law.
- Strong organisational skills and the ability to manage competing priorities.
- Confidence handling confidential and sensitive information.
- Excellent written and verbal communication skills.
- Experience using HR systems and Applicant Tracking Systems.
- Good Microsoft Excel, Word and Outlook skills.
- The confidence to work independently while contributing to a small, busy People team.
- An understanding of social media, employer branding and fair, inclusive recruitment.
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Desirable
- CIPD Level 3 or working towards it.
- Experience using Ceequel, Talos or similar HR/ATS systems.
- Experience recruiting operational, driving, warehouse or industrial roles.
- Experience providing employee information to payroll.
Benefits
Alongside a salary of £30,000-£35,000 DOE, benefits include discounted petrol and staff discount on parts.
Following successful completion of probation, employees can access additional benefits including Health Shield Health Cash Plan, Unum Critical Illness Cover, Death in Service, Family Day and Community Volunteer Day.
Additional holiday is available after three years’ service, with increased pension contributions after five years.
Interested?
If you’re an experienced recruiter who also enjoys the organisation and detail of HR administration, we’d love to hear from you.
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