Civic Recruitment Limited
Recruitment & Onboarding Co-ordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Recruitment & Onboarding Coordinator – 2 Month Contract
Rate: £17.75 per hour (Umbrella)
Contract: 2 Month Contract
Hours: Full Time
Pay: Bi-weekly
Summary
We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless, customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately, adhering to legislation and best practices. As a key contact for candidates, managers, and stakeholders, you will support all stages of the recruitment and onboarding process, enhancing the candidate experience.
Responsibilities
Recruitment & Onboarding Administration
- Deliver high-quality recruitment and onboarding administrative services.
- Support recruitment campaigns and onboarding activities across various service areas.
- Ensure timely and accurate completion of recruitment administration.
- Assist managers and stakeholders throughout the recruitment process.
Right to Work & Immigration Compliance
- Conduct compliant Right to Work checks and process Share Code verifications.
- Audit employee files to ensure complete and accurate Right to Work records.
- Maintain documentation on HR systems and resolve documentation gaps.
- Apply knowledge of UK immigration and Right to Work legislation.
- Update the Sponsor Management System (SMS) accurately.
Pre-Employment Checks
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
- Coordinate and monitor Right to Work, DBS checks, Occupational Health clearances, references, and sponsorship requirements.
- Ensure all checks are completed before employment commences.
- Track progress and follow up on outstanding checks.
HR Administration
- Produce recruitment and onboarding documentation.
- Generate HR correspondence such as variation and probationary letters.
- Maintain accurate HR and recruitment records.
Candidate & Manager Support
- Serve as the first point of contact for recruitment and onboarding inquiries.
- Manage recruitment and Right to Work mailboxes.
- Provide professional and efficient responses to candidate and manager queries.
Systems & Data Management
- Utilize Applicant Tracking Systems effectively.
- Maintain accurate candidate and employee records.
- Produce reports and management information as needed.
- Ensure compliance with data protection and confidentiality requirements.
Continuous Improvement
- Support service improvement initiatives and process standardization.
- Contribute to recruitment and onboarding projects.
- Identify opportunities to enhance efficiency and candidate experience.
Team Support
- Collaborate with Recruitment & Onboarding, HR Business Partners, People & Culture, Employee Relations, Payroll & Pensions, Occupational Health, Hiring Managers, Schools, and External Stakeholders.
- Provide cover for colleagues and support wider HR and recruitment activities as needed.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Requirements
Essential
- Experience in recruitment and onboarding administration.
- Familiarity with Right to Work and pre-employment checks.
- Knowledge of sponsorship and immigration compliance processes.
- Proficiency in using Applicant Tracking Systems (ATS).
- Strong organizational and administrative skills.
- Excellent communication and customer service skills.
- Ability to manage multiple priorities and maintain confidentiality.
- Proficiency in Microsoft Office applications.
Desirable
- Experience in Local Authority or Public Sector.
- Familiarity with TribePad or similar recruitment systems.
- Knowledge of UK Right to Work legislation and sponsorship requirements.
- Experience in a large and complex organization.
What's on Offer?
- £17.75 per hour (Umbrella)
- 2 Month Contract
- Full-Time Hours
- Bi-weekly Pay
- Opportunity to join a supportive HR and Recruitment team.
- Exposure to recruitment, onboarding, sponsorship, immigration, and compliance processes.
- Ideal for candidates with experience in Recruitment Administration, HR Administration, Onboarding, Compliance, or Talent Acquisition.
Applications are particularly welcomed from candidates with experience as a Recruitment Coordinator, Onboarding Coordinator, Recruitment Administrator, HR Administrator, Talent Acquisition Administrator, Compliance Administrator, Recruitment Assistant, or HR Support Officer.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location