McGill University
Research and Grants Officer
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Position Summary
Under the supervisor of Director of Administration, the Research and Grants Officer will collaborate with the Associate Dean, Research (ADR), to support grant and research administration in the Faculty of Arts and advance the direction of the ADR portfolio. The incumbent will work closely with Faculty of Arts academic staff throughout the full grant lifecycle (writing, submission, budget review) with the overall aim of increasing the number and quality of grant proposals. The incumbent is responsible for identifying and communicating research funding opportunities for academics, as well as preparing and maintaining grantsmanship resources. The incumbent will also develop and maintain quantitative dashboards to track submissions, success rates, financial commitments, and dollar allocations to help optimize existing research resources.
Primary Responsibilities
- Advises on and provides grant proposal development support to faculty, particularly junior and early-career faculty, by reviewing draft applications, offering guidance and feedback, recommending revisions, and validating the overall coherence, feasibility, quality and readiness of proposals prior to submission.
- Develop a faculty support framework (structure, delivery method, and evaluation criteria) for grant preparation; evaluate and maintain effectiveness of framework against outcomes (e.g., grant success rates) and revise it accordingly.
- Develop a repository of successful grant proposals; interpret and statistically analyze the data and provide recommendations to academics submitting grants and provide guidance to the ADR
- Oversee internal peer review processes for grant applications; establish review criteria with the Associate Dean and assess proposal readiness for submission.
- Analyze research performance data, identify meaningful benchmarks and comparators, and prepare annual reports on research impact, application and funding trends, and benchmarking outcomes.
- Develop, maintain and improve quantitative dashboards and data visualizations
- Advise faculty on award nominations by assessing alignment with award criteria, evaluating competitiveness and fit, and providing guidance on complex or ambiguous cases.
- Identify and communicate funding opportunities to faculty; review and edit nomination packages to align with funder and donor requirements; draft memos, announcements, and communications on research opportunities.
- Organize and facilitate faculty peer-support networks for grant writers, leveraging expertise in social sciences and humanities research methodologies to foster effective proposal development and knowledge sharing.
- Develop and produce original faculty capacity-building resources, including best-practices guides and support materials, informed by analysis of successful grant applications to enhance research funding success.
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Other Qualifying Skills and/or Abilities
- PhD in the field of Humanities or Quantitative and Qualitative Social Sciences preferred
- A minimum of 2 years of experience with grant writing and submission
- Proficiency in using Excel, PowerBI, MS Office365
- Demonstrated ability to build-relationships with a diverse group of stakeholders
- Demonstrated ability to be adaptable and flexible, with the capacity to respond effectively to evolving priorities and dynamic research environment
- Strong client-service-orientation, with excellent interpersonal and stakeholder engagement skills
- Knowledge in statistical programming (STATA and or R) and Python is an asset
Benefits
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
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Employment Requirements
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
- Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience
- Bachelor's Degree 3 Years Related Experience
Salary
- Annual Salary: (MPEX Grade 05) $73,470.00 - $91,840.00 - $110,210.00
Job Profile
- MPEX-ADM2B - Research Administration - Professional 2
Hours per Week
- 33.75 (Full time)
Supervisor
- Interim Director Administration
Position End Date (If applicable)
- 2027-12-31
Deadline to Apply
- 2026-10-22
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
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