Resources Co-ordinator

Barnsley
REF. HIS3463

Contract Type

Permanent

Salary

£27,300 - £30,500 depending on experience

Benefits

• Westfield Health
• Auto enrolment pension
• Life Insurance

Closing Date

12th October 2026

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We have a vacancy for a Resources Co-ordinator to provide efficient, accurate, and confidential administrative support across the Resources function, including, but not limited to, Human Resources, fleet administration, and associated business support activities.

The role is responsible for ensuring the effective administration of employee lifecycle processes, divisional fleet operations, and compliance activities, maintaining accurate records, and supporting managers across the division. You will support compliance with employment legislation, company policies, and data protection requirements while delivering a professional service to employees and managers across the business.

The role briefly encompasses the following duties:

• Maintain accurate and up-to-date employee records, ensuring compliance with GDPR and company policies.
• Input, update, and maintain employee data within HRIS system, ensuring data accuracy and integrity.
• Prepare contracts of employment, offer letters, employment-related correspondence, and other HR documentation.
• Coordinate all aspects of onboarding for new employees, including pre-employment checks, right to work documentation, induction arrangements, and new starter administration.
• Administer employee changes including promotions, salary amendments, contractual changes, and employee benefits.
• Coordinate employee exit processes, including issuing leaver documentation, conducting system updates, and maintaining employee records.
• Support recruitment activities by advertising vacancies, managing applications, coordinating interviews, obtaining references, and preparing offer documentation.
• Act as the first point of contact for HR-related queries, escalating matters where appropriate.
• Provide administrative support for employee relations matters, including disciplinary, grievance, absence management, and capability processes.
• Prepare meeting documentation, correspondence, and confidential records relating to employee relations cases.
• Produce regular HR reports and management information relating to workforce metrics.
• Maintain personnel files and conduct regular audits to ensure compliance and accuracy.
• Support payroll processes by providing accurate employee information and documentation within required timescales.
• Maintain and administer the company's online training system and learning records.
• Monitor mandatory training completion and provide reports to managers as required.
• Coordinate training activities, inductions, and development programs.
• Coordinate and schedule Occupational Health medicals, acting as the key point of contact for employees, managers, and providers while ensuring timely processing and accurate record-keeping.
• Support HR projects and continuous improvement initiatives to enhance processes and service delivery.
• Raise purchase orders and process goods receipts in line with company procedures.
• Administer driving license verification processes and maintain auditable license records.
• Manage short-term vehicle hire arrangements and support operational vehicle allocation requirements.
• Administer fuel card ordering, issuing, and monitoring processes and maintain associated records.
• Coordinate the administration of vehicle fines, maintaining records, and producing periodic reports for Group Fleet.
• Maintain confidentiality at all times when handling sensitive employee information.
• Undertake any other reasonable duties commensurate with the role.