ASA RECRUITMENT
Resourcing Team Administrator
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ASA Recruitment’s client, a Public Sector organisation with offices in Edinburgh and Glasgow, are currently looking to recruit a Resourcing Team Administrator for an initial 3-month contract (with potential extensions) on a rate of c. £150-220/day inside of IR35 (based on experience). These roles will require some travel to the offices in Edinburgh and Glasgow.
The Role
We are looking for a highly organised and proactive Resourcing Team Administrator to support a high-profile recruitment programme, delivering talent into large-scale national projects. You will be working closely with the Resourcing Manager and will play a key role in coordinating recruitment activity across a high volume of permanent and contract vacancies, ensuring a smooth and efficient recruitment process from initial vacancy through to onboarding.
Responsibilities
- Provide administrative support to the Resourcing Manager across a large-scale recruitment programme.
- Coordinate recruitment activity for permanent and contract vacancies.
- Maintain accurate tracking of vacancies, candidate progress, and recruitment timelines.
- Liaise confidently with hiring managers, recruitment agencies, and other stakeholders to provide regular updates on recruitment activity.
- Monitor the status of vacancies and ensure hiring managers are kept informed throughout the recruitment process.
- Support onboarding activities, ensuring all pre-employment and onboarding tasks are completed efficiently.
- Maintain recruitment records and documentation, ensuring accuracy and compliance with relevant processes.
- Identify and resolve administrative issues proactively to keep recruitment campaigns progressing.
- Assist with scheduling interviews, coordinating offers, and supporting the end-to-end recruitment process.
- Produce reports and recruitment updates for the Resourcing Manager and wider project team as required.
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Essential Experience
- Previous experience in a recruitment administration, resourcing, or recruitment coordination role within a public sector organisation.
- Experience supporting high-volume recruitment campaigns.
- Confident communicating with a wide range of stakeholders, including hiring managers and recruitment agencies.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and commitment to maintaining accurate records.
- Proactive approach with the ability to work independently and take ownership of tasks.
- Excellent written and verbal communication skills.
- Strong IT skills, including Microsoft Office (particularly Excel, Outlook, and Teams).
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