Weightmans
Risk & Compliance - Procurement Officer
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Job Role
To work as part of the Procurement team, assisting with all aspects of procurement including supplier on-boarding, ongoing supplier management, as well as leading and assisting with matters arising in the supplier and contracts management area.
Responsibilities
- Lead on supplier on-boarding activities for nominated areas to include the generation of Invitations to Tender (ITTs) and management of the on-boarding process through to contract award.
- Identify potential risks from suppliers at on-boarding and throughout contract duration and report risks to R&C virtual team for review.
- Act as Procurement subject matter expert for delegated business services teams, supporting both the Procurement Team and Business Services Department Users.
- Provide guidance to Business Services teams to ensure policies, procedures, and controls are adhered to.
- Provide support and guidance to the Procurement Coordinator to ensure all contracts management processes and procedures are adhered to.
- Oversee the Procurement Coordinator for nominated areas to ensure the timely issue of Pre-Qualification Questionnaires (PQQs) and Codes of Conduct.
- Support the Procurement Coordinator in the creation of Mattersphere and SharePoint records for Supplier and ensuring all portal information is kept up to date and missing data obtained and recorded.
- Maintain accurate and up-to-date electronic records of supplier reviews.
- Work with Head of Procurement to ensure all information and systems are up-to-date prior to external audits.
- Work with Head of Procurement to generate necessary monthly reports.
- Assist the Head of Procurement and ESG Manager with the development of a Supplier ESG baseline and integration of ESG risk levels, with an aim to improving the Ecovadis Sustainable Procurement score.
- Deputise for the Head of Procurement in the on-boarding of suppliers liaising with both Requestors and other R&C stakeholders if required.
- Assist Head of Procurement with other tasks as the business demands commensurate with role level.
- Keep up-to-date with developments and best practice within the Procurement area.
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This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.
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