PD&MS Group
Sales Ledger Assistant
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About The Role
PD&MS Group are now looking for a Sales Ledger Assistant to join our finance team on a full-time, short term (3 month) fixed term basis. Candidates must have previous experience in sales ledger to be considered for this role. This role is based in our head office in Aberdeen on a hybrid working model where 2 days per week can be worked remotely.
Summary
The Sales Ledger Assistant is required for the accurate and efficient data entry to Sales Ledger, adhere to relevant accounting controls and procedures, assist in maintaining good customer relationships, production and reporting of Sales Ledger information as required.
Responsibilities
- Prepare ‘draft’ invoices for approval (RTC, SC, Fixed Price & Third Party Charges)
- Liaise with Project Managers, Cost Engineers and any other relevant parties as necessary
- Issue accurate ‘final’ customer invoices and back up documentation within KPI timescales
- Upload invoices into client systems as necessary
- Posting receipts and allocating payments on Sage 200
- Entering receipts into Cashbook / other relevant accounting records
- Deal with incoming Customer invoice queries
- Prepare Credit Notes for approval and issue
- Maintain audit trail and filing systems – scan, photocopy, file and archive as required
- Update and maintain all relevant accounting systems and records on a real time basis – to include Sage 200, ProTrak and various Excel logs to appropriate timescales
- Month End reconciliations as required
- Credit Control duties, as directed
- Assistance in other areas of the Finance department as and when required
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
- Adherence to the company integrated management system
- Compliance with quality assurance, health and safety and environmental policies
- Demonstrate and promote PD&MS QHSE principles
- Ensure unsafe activities are challenged
- Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
- Demonstrate and promote PD&MS values
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About You
Qualifications
- Educated to Standard Grade Level or equivalent with passes in Mathematics and English
Experience / competence
- Experience of Corporate Systems e.g. Sage (preferred)
- Competent in the use of MS Office, in particular excellent use of Excel (preferred)
- Experience in a similar role (preferred)
- Excellent written and spoken English
Personal attributes
Our GENES, our core values, define who we are, what we stand for and how we deliver.
- Go the extra mile
- Empower our people
- Never get complacent
- Engage our partners
- Step up and deliver
If this sounds like you, then you could be a perfect fit.
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About Us
PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.
Be who you’re meant to be, with PD&MS
We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.
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