McLaren Racing Ltd
Sales Ledger Assistant
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Company Description
Job Description
The Assistant will support the small but very busy revenue finance team and wider business stakeholders by ensuring day-to-day support of the sales invoicing & debt collection.
Accounts Receivable & Revenue Operations
- Collaborates across functional areas to ensure completeness of sales orders, ready to be invoiced.
- Reconciling the sales invoice list back to sales orders, to ensure all orders are raised quickly & free of error.
- Ownership of revenue streams, following the order to cash process from start to finish.
- Leading meetings with stakeholders to discuss unpaid and unbilled events to work collaboratively to work through bottlenecks.
- Spotting potential missed sales orders and finding remedial actions from missed invoices.
- Responsible for chasing old debtor balances on a routine & in a logical manner.
- Assist Team Leader with weekly and monthly reports and debt escalation.
- Assist in identifying process improvements & providing suggestions for improvements.
- Support foreign bank verification processes in collaboration with Treasury.
- Assist with bank allocations and identify debtor accounts and corresponding invoices.
- Maintain detailed notes on remittance advices, debt collection stages, and payment timelines.
Sales Ledger & Customer Management
- Monitor and manage the sales ledger inbox, ensuring timely action, proper filing, and risk mitigation.
- Creating new customer accounts, assisting with onboarding processes, ensuring records are complete.
- Data cleansing the debtor ledger, including updating details & allocating receipts.
- Customer facing to help reconcile customer queries in a timely manner.
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Process & Data Management
- Support data cleansing initiatives, including updating email addresses in SUN for automated invoice distribution.
- Prepare and distribute month-end and intercompany statements.
- Support with testing of new ERP system to be rolled out in 2027.
Other Duties
- Provide ad hoc support and contribute to continuous improvement initiatives across the finance function.
- Assist Team Leader with data collection for Audit requests.
Qualifications
- Strong attention to detail
- Quickly understand the data & systems
- Able to work with large datasets and has excellent data analysis skills
- Shows a willingness to ask questions and an eagerness to learn and to seek a better understanding to deliver a better service and solutions.
- Reliable and presents information in an organised, self-reviewed and free from obvious error, and delivered on time.
- Use of initiative – driven by a desire to find solutions.
Key Competencies
Analytical Thinking
- The ability to think clearly, logically and objectively
- To analyse work-related problems in an effective way
- To come to conclusions which are balanced, systematic and rational
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Building Relationships
- Recognising key relationships and making conscious effort to build rapport to enable smooth running of department or service
- Establishing positive relations quickly with stakeholders irrelevant of status
- Demonstrating tact and diplomacy in all professional relationships
Results Focus and Initiative
- The drive, determination and commitment to get things done
- To move things forward, achieve, get results and do things better
Planning and Organising
- Ability to set achievable goals and deadlines
- Able to adopt systematic and proactive approach that will ensure task completion
- Confidence to recognise and deal with arising problems
Additional Information
Success in racing comes from bringing together talented people with different skills, perspectives and experiences. We're committed to building an inclusive environment where everyone feels supported and empowered to deliver their best work.
Every role has the potential to drive high performance. You'll be part of a team united by a shared ambition to push boundaries and embody our racing mindset. We invest in our people through opportunities to develop and grow, creating an environment where individuals and teams can thrive.
Alongside a range of wellbeing initiatives and development opportunities, we're committed to helping you build a rewarding career and make your mark at McLaren Racing.
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